Legal Support Assistant — Entry-Level, In-Office

Wilson Elser; Sarasota (FL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser in Sarasota is seeking a Legal Support Assistant. This entry-level role supports attorneys and Legal Administrative Assistants in a fast-paced law firm, offering hands-on experience in the legal profession.

Key tasks include reception, document handling, client invoicing, billing support, and file management using Excel and DMS. The firm emphasizes teamwork and professional development, with strong benefits and opportunities to grow.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting.
• Prior law firm experience is helpful but not required.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Willingness to work in person in an office environment.

Responsibilities

• Maintain a clean, organized, and professional reception area.
• Answer, screen, route, and respond to incoming phone calls and messages.
• Greet, screen, and direct visitors in a professional and welcoming manner.
• Assist with opening and closing client matters.
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents.
• Help organize and maintain physical and electronic files within the firm’s document management systems.
• Assist with client invoicing, including submission and verification of billing documentation.
• Support the submission of vendor bills and check requests.
• Research and respond to client billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team as needed.

Skills

Strong written and verbalcommunication

Attention to detail

Multitasking

Professional phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management systems

Job description

Wilson Elser in Sarasota is seeking a Legal Support Assistant. This entry-level role supports attorneys and Legal Administrative Assistants in a fast-paced law firm, offering hands-on experience in the legal profession.

Key tasks include reception, document handling, client invoicing, billing support, and file management using Excel and DMS. The firm emphasizes teamwork and professional development, with strong benefits and opportunities to grow.