Legal Support Assistant - Entry-Level Role in Houston

Wilson Elser (Professional Staff Careers); Houston (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401k match

Generous PTO

Employee discounts

Job summary

Wilson Elser is seeking a Legal Support Assistant in our Houston, TX office for an entry-level opportunity. This position requires hands-on reception, clerical duties, and collaboration with attorneys and Legal Administrative Assistants.

Key tasks include handling calls, greeting visitors, maintaining files, invoicing support, and Excel data updates. A strong customer service mindset and the ability to work in person are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting.
• Prior law firm experience is helpful but not required.
• Strong written and verbal communication skills.
• Professional phone etiquette and customer service mindset.
• High attention to detail with spelling, grammar, and proofreading.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Comfort handling confidential information with discretion.
• Proficiency with Microsoft Office; experience with document management or legal software is a plus.

Responsibilities

• Maintain a clean, organized, and professional reception area.
• Answer, screen, route, and respond to incoming phone calls and messages.
• Greet, screen, and direct visitors in a professional and welcoming manner.
• Assist with setting up conference rooms for meetings and events.
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents.
• Help organize and maintain physical and electronic files within the firm’s document management systems.
• Assist with client invoicing, including submission and verification of billing documentation.
• Support the submission of vendor bills and check requests; respond to billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team as needed.

Skills

Communication skills

Multitasking

Attention to detail

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Job description

Wilson Elser is seeking a Legal Support Assistant in our Houston, TX office for an entry-level opportunity. This position requires hands-on reception, clerical duties, and collaboration with attorneys and Legal Administrative Assistants.

Key tasks include handling calls, greeting visitors, maintaining files, invoicing support, and Excel data updates. A strong customer service mindset and the ability to work in person are essential for success in this role.