Legal Support Assistant - Corporate Bankruptcy

Seyfarth Shaw LLP; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Seyfarth Shaw LLP in Chicago seeks a Corporate Bankruptcy Legal Support Assistant to provide high-level admin and matter-management support to a multi-office team. You’ll coordinate court filings, deadlines, client communications, billing, and document production while maintaining discretion across time zones.

Ideal candidates have 5+ years of legal support experience in fast-paced settings, with bankruptcy or restructuring exposure, PACER/Odyssey proficiency, and strong Microsoft Office skills.

Qualifications

• Five+ years of admin or legal-support experience in a fast-paced environment.
• Experience supporting corporate bankruptcy or restructuring practice.
• Familiarity with client e-billing, invoice submission, and billing issue resolution.
• Experience with time-entry, expense reporting, and matter intake systems.
• Ability to work across time zones and coordinate with dispersed teams.

Responsibilities

• Draft, format, and finalize legal documents and correspondence.
• Coordinate court filings and monitor deadlines using PACER/ Odyssey.
• Manage client communications, calendars, travel, and matter intake.
• Support billing, time-entry, and expense reporting across matters.
• Maintain secure client collaboration sites and matter files.

Skills

Administrative excellence

Bankruptcy support experience

Client service orientation

Deadline management

PACER and Odyssey proficiency

Microsoft Office proficiency

Tools

PACER

Odyssey

Document management systems

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Corporate Bankruptcy Legal Support Assistant, you will provide high-level administrative, client-service, and matter-management support to a multi-office corporate bankruptcy team. You will help attorneys and timekeepers remain focused on client work by managing critical operational processes, including court-filing coordination, deadline tracking, client communications, billing, document production, and expense reporting.

You will support timekeepers and business professionals across Atlanta, East Coast, and West Coast offices. Success in this role requires exceptional organization, responsiveness, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced legal environment.

The Day-To-Day

Document Production and File Management

• Draft, revise, proofread, format, and finalize correspondence, memoranda, audit letters, presentations, transmittal materials, and other legal and business documents.
• Prepare routine communications and documents for attorney review and approval.
• Produce polished PowerPoint presentations and maintain consistent formatting across documents.
• Convert, compile, and assemble documents into final PDF packages; confirm that all attachments, exhibits, enclosures, and supporting materials are complete and correctly sequenced.
• Maintain electronic and physical client and general matter files in accordance with firm procedures.
• Conduct periodic file reviews, identify matters eligible for storage or closure, and prepare files for archiving and closing.

Bankruptcy and Court-Filing Support

• Coordinate court-filing logistics and support for bankruptcy, federal, and state-court matters.
• Use PACER and Odyssey to access dockets, monitor filings, retrieve case materials, and support filing-related workflows, as directed.
• Maintain accurate filing records, court notices, and deadline reminders.
• Assist with preparing and organizing filing packages and related correspondence, subject to attorney direction and review.

Client Service and Matter Administration

• Serve as a professional and responsive point of contact for clients, opposing counsel, courts, vendors, and internal teams.
• Manage significant client communication related to scheduling, deadlines, billing status, and invoice delivery.
• Coordinate calendars, meetings, appointments, conference calls, travel, and other arrangements for attorneys and team members.
• Maintain calendars, contact databases, and deadline-reminder systems; proactively follow up to keep matters and deliverables on track.
• Complete client and matter intake forms, submit conflict-check requests, and assist with opening new matters.
• Establish and maintain client collaboration sites, including SeyfarthLink, as appropriate.

Billing, Timekeeping, and Expense Management

• Enter attorney time, monitor time-entry activity, send reminders, and follow up on outstanding entries to support timely billing.
• Prepare, review, and process client billing; assist in resolving billing questions and issues through finalization.
• Coordinate the delivery of finalized client invoices directly to clients, in accordance with established procedures.
• Prepare expense reports and support expense tracking across multiple approved budgets.
• Assist with maintaining attorney continuing legal education (CLE) records and related updates.

Administrative and Team Support

• Screen telephone calls, monitor voicemail, record and route messages, and ensure timely follow-up.
• Review, organize, and file email and correspondence.
• Sort, date-stamp, and distribute incoming mail; prepare outgoing materials for mail, courier, messenger, and overnight delivery.
• Coordinate requests and projects with Records, Finance, Information Technology, Litigation Support, Office Services, and other business-support departments.

Perform additional duties and special projects as assigned.

You Have

• At least 5 years of demonstrated experience providing administrative or legal-support assistance in a law firm, professional-services organization, or comparable fast-paced environment.
• Prior experience supporting a corporate bankruptcy or restructuring practice. Experience supporting bankruptcy, restructuring, litigation, or complex commercial matters preferred.
• Familiarity with client e-billing requirements, invoice submission, and billing issue resolution.
• Experience with time-entry, expense-reporting, document-management, and client/matter-intake systems.
• Experience creating or maintaining secure client collaboration sites.
• Ability to anticipate team needs, independently prioritize work, and proactively communicate status updates.
• Proficiency with PACER and Odyssey, including bankruptcy, federal, and state-court filing and docketing processes.
• Strong proficiency with Microsoft Office, including Word, Outlook, Excel, PowerPoint, and PDF-editing tools.
• Exceptional proofreading, formatting, writing, and document-production skills.
• Strong organizational skills and the ability to manage multiple deadlines, matters, and stakeholder requests with accuracy and urgency.
• Excellent client-service, interpersonal, and communication skills.
• Sound judgment, discretion, and the ability to handle confidential information appropriately.
• Ability to work effectively with a geographically dispersed team across multiple time zones.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $80,000 to $90,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in Chicago. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Chicago, IL 60606