Paralegal Specialist: Litigation Support & Records

Florida; Tallahassee (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

The State of Florida, through the Agency for Children and Families, is hiring a Paralegal Specialist - SES in Tallahassee. This position requests notary duties, litigation support, and robust coordination with attorneys and Department staff.

Under attorney supervision, you will prepare, format, proofread, and file legal documents, gather evidence, and assist with depositions, hearings, and other proceedings. Open competitive; extensive benefits apply.

Responsibilities

• Performs notary duties.
• Reviews, accepts or declines, and routes process service of legal documents as appropriate, and updates internal records of service and related correspondence.
• Provides paralegal support from case inception through resolution.
• Under attorney supervision, prepares, formats, proofreads, processes, and files documents.
• Assists internal and external counsel with evidence gathering, document production, and preparation for depositions, hearings, mediations, and other proceedings.
• Coordinates and communicates with attorneys, Department personnel, and other internal and external stakeholders as necessary.
• Calendars, monitors, and advises internal counsel of all deadlines, such as discovery submission, response deadlines, mediation, depositions, and any other deadline established by the case management orders.
• Monitors court dockets and keeps internal counsel appraised of case development.
• Reviews and manages requests for production and other requests for Department records, coordinates responsive record collection with appropriate program areas and resources, and assists counsel with determining and obtaining records necessary for litigation and other legal proceedings.
• Conducts factual and procedural research and assists attorneys with locating statutes, rules, court records, agency records, and other materials relevant to assigned legal matters.
• Creates and closes files in the case management system. Ensuring documents, correspondence, deadlines, assignments, and case activity are accurately recorded and updated in applicable case-management and tracking systems (CMS/CMS calendar, Outlook/Calendar, OGC logs, OneDrive).
• Provides litigation support, including assisting with compilation and organization of records, filings, procedural history, and other materials required by assigned counsel.
• Assists HQ attorneys and staff when necessary.
• Process incoming and outgoing mail, facsimiles, and telephone communications when necessary.
• Assists with public records requests and other inquiries when necessary.
• Other duties as assigned.

Job description

The State of Florida, through the Agency for Children and Families, is hiring a Paralegal Specialist - SES in Tallahassee. This position requests notary duties, litigation support, and robust coordination with attorneys and Department staff.

Under attorney supervision, you will prepare, format, proofread, and file legal documents, gather evidence, and assist with depositions, hearings, and other proceedings. Open competitive; extensive benefits apply.