ADMINISTRATIVE SECRETARY - 60063246

My Florida CFO; Ocala (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Tuition waiver

Paid leave

Job summary

Florida Department of Children & Families in Marion County seeks a dedicated Administrative Secretary to support a team of paralegals and attorneys in the Children's Legal Services program. The role is office-based, providing essential clerical support and data entry to ensure timely processing of filings and case files.

Applicants should be proficient with Microsoft Office, organized, and capable of handling multiple tasks with professional discretion.

Qualifications

• General office/clerical duties supporting paralegals and attorneys.
• Proficiency with Microsoft Office suite (Word/Excel) required.
• Strong data entry and file management skills.

Responsibilities

• Prepare notices of filings and legal documents.
• Create and maintain case files and filing in court systems.
• Enter data into statewide databases accurately and on time.
• Sort mail, operate copy and fax machines, and transport documents as needed.
• Support calendar management and communications within team.

Skills

Office support

Data entry

Microsoft Office

Paralegal support

Job description

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Requisition No:885779

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY - 60063246

Florida Department of Children & Families - Children’s Legal Services Program

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

We have excellent benefits including affordable health insurance plans & options, liberal sick leave and annual leave policy, and a tuition waiver program through state colleges and universities. We offer 9 holidays and 1 personal day, FRS Investment or FRS Pension plan and numerous pre-tax and post-tax benefit options.

Description:

This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.

Location:

Marion County. Applicants interested in working in counties/cities other than Marion County will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary:

$34,756.80 Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples of Work May Include:

• Preparing Notices of Filings of legal documents and summonses;
• Creating, maintaining, and closing case files;
• Transporting legal documents to and from the courthouse daily;
• Filing documents in case files;
• Filing documents with the court;
• Sorting and distributing paper mail and electronic mail;
• Operating copy machine;
• Entering data timely and accurately into statewide databases;
• Tracking court calendar activities;
• Transmitting work electronically to other locations;
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Special Note:

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.
• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination orviolence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Veterans' preference will be given toeligible veterans and their spouses in accordance withChapter 295 of the Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

OCALA, FL, US, 34474
ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.