Legal Secretary, Onsite

Swanson, Martin & Bell, LLP; Chicago (IL); On-site; USD 49,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA/FSA

401(k)

Vacation/PTO

Holiday pay

Transit benefits

Life insurance

EAP

Job summary

Swanson, Martin & Bell, LLP seeks an experienced Legal Secretary to support litigation attorneys in our downtown Chicago office. The ideal candidate is energetic, detail-oriented, and capable of managing busy attorneys while working independently.

The role requires at least 5 years of litigation experience and 2 years of e-filing. Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and iManage is essential. We offer a comprehensive benefits package and a dynamic team environment.

Qualifications

• Minimum of 5 years of litigation experience.
• Minimum of 2 years of e-filing experience.
• Excellent communication skills, including attention to detail in writing.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience with Document Management System (iManage) is preferred.

Responsibilities

• Prepare e-filings for court and schedule depositions involving multiple parties.
• Maintain attorneys' calendars and open new files.
• Enter time (Aderant) and prepare expense reports (ChromeRiver).
• Handle day-to-day administrative responsibilities for litigation team.

Skills

Attention to detail

Communication

Team collaboration

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

Benefits

• HDHP with HSA or PPO Medical Insurance


• 24/7 Telehealth Program and 24/7 Nurse line


• Mail Order Prescriptions


• Maternity Care Program


• Dental Insurance with Virtual Dental Visits


• Vision Insurance


• Health Savings Account (HSA) and Medical Flexible Spending Account (FSA)


• Dependent Care Flexible Spending Account


• Short- and Long-Term Disability Plans (STD/LTD)


• Life Insurance Benefits


• Basic Life Insurance + Accidental Death and Dismemberment


• Voluntary Life Insurance and AD&D Insurance


• Life/Employee Assistance Program (EAP)


• Vacation/PTO and Sick Time Allowances


• 401k Plan


• Qualified Transportation Benefits

Swanson Martin & Bell, LLP has an opening for an experienced Legal Secretary to support litigation attorneys out of our downtown Chicago office. The ideal candidate is energetic, detail-oriented, able to manage busy attorneys and work independently.

Responsibilities

Responsibilities include but are not limited to, preparing e-filings for court, scheduling depositions where many parties are involved, maintaining attorneys' calendars, opening new files, time entry (Aderant), preparing expense reports (ChromeRiver), and day-to-day responsibilities.

Required Experience & Skills

• Minimum of 5 years of litigation experience


• Minimum of 2 years of e-filing experience


• Ability to work effectively both independently and with a team, to assist attorneys


• Excellent communication skills, including attention to detail in writing


• Proficient in Microsoft skills (Word, Outlook, Excel, and PowerPoint)


• Document Management System (DMS) experience (iManage)

Compensation

Compensation: $35.71-$37.36 per hour (based on a 35-hour work week), DOE

Swanson Martin & Bell, LLP offers an excellent benefits package, including medical, dental, vision, qualified transportation benefits, life insurance, vacation and sick time, holiday pay, and 401(k).