Legal Secretary

The Phoenix Group; New York (NY); On-site; USD 105,000 - 110,000; Full time

Job summary

A leading legal advisory firm in New York is seeking a Legal Secretary to provide high-level support to attorneys. The ideal candidate should be organized, detail-oriented, and proficient in handling multiple priorities. Responsibilities include managing administrative tasks, drafting legal documents, and ensuring efficient office operations. This role requires strong communication skills and 3–5 years of experience in a law firm environment.

Qualifications

• 3–5 years of experience in a law firm setting.
• Detail-oriented, proactive, and adaptable to changing priorities.
• Positive, team-focused attitude.

Responsibilities

• Manage daily administrative tasks like scheduling and correspondence.
• Draft, review, and finalize legal documents.
• Assist with transaction closings and maintain client records.
• Support billing and collections and mentor new staff.

Skills

Microsoft Word

Excel

Adobe

DocuSign

Timekeeping systems

Strong written communication

Strong verbal communication

Interpersonal communication

Typing speed of 70+ WPM

Education

High school diploma

College degree

Job description

Passionate Associate Recruiter | Mastering the Art of Talent Acquisition and Market Insights

Position Overview

We are seeking a Legal Secretary to provide high-level support to attorneys and legal staff. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced law firm environment. This role is essential for smooth office operations and excellent client service.

Key Responsibilities

• Manage daily administrative tasks, including scheduling, correspondence, and document preparation


• Draft, review, and finalize legal documents; perform redline comparisons when needed


• Assist with transaction closings, including preparing signature packets and closing binders


• Maintain client intake records and ensure proper conflict-check procedures


• Keep attorney calendars and client contact lists accurate and up to date


• Prepare expense reports, timesheets, and coordinate travel arrangements


• Support billing and collections; respond to invoice-related communications


• Mentor new staff on office procedures and firm practices


• Collaborate with colleagues across departments to ensure seamless support


• Maintain an active notary commission and complete notarizations as required


• Participate in training and stay current with legal technology tools

Qualifications

• High school diploma required; college degree preferred


• 3–5 years of experience in a law firm setting strongly preferred


• Proficient in Microsoft Word, Excel, Adobe, DocuSign, and timekeeping systems


• Skilled at managing multiple tasks and document revisions under tight deadlines


• Strong written, verbal, and interpersonal communication skills


• Typing speed of 70+ WPM with high accuracy


• Detail-oriented, proactive, and adaptable to changing priorities


• Positive, team-focused attitude


• Willingness to work overtime as needed

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Base pay range

$105,000.00/yr - $110,000.00/yr

New York, NY