Legal Secretary (Litigation)

LHH; San Diego (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Holiday programs

Parental leave

Wellness programs

Flexible spending accounts

Voluntary benefits

Job summary

LHH is hiring a Legal Secretary (Labor & Employment Litigation) in San Diego. The role provides high-level administrative support to multiple attorneys in a fast-paced litigation environment.

The position requires 5+ years of litigation support, strong knowledge of federal and state court procedures, and experience with e-filing, TOCs/TOAs, and document management systems. Hybrid work involves 2–3 days onsite weekly, with a competitive hourly compensation range.

Qualifications

• 5+ years of litigation support or legal administrative experience.
• Strong knowledge of federal and state court procedures and e-filing systems.
• Proven ability to manage multiple priorities in a deadline-driven environment.
• Advanced organizational, time management, and problem-solving skills.
• Experience preparing TOCs and TOAs using legal formatting software (e.g., Best Authority).
• Proficiency in Microsoft Office Suite, Adobe, and Outlook.
• Familiarity with document management systems (e.g., NetDocuments or similar).
• Experience with legal document production tools (e.g., BigHand or equivalent).
• Excellent written and verbal communication skills.
• Solid understanding of legal terminology and litigation processes.

Responsibilities

• Coordinate workflow between attorneys and shared services teams (calendar, billing, document support, etc.).
• Prepare, organize, and submit detailed work requests with clear instructions and supporting materials
• Monitor case activity to ensure deadlines are tracked, verified, and communicated proactively
• Maintain and update case records in document management systems
• Format and finalize legal documents, including Tables of Contents (TOC) and Tables of Authorities (TOA)
• Handle e-filing with courts and administrative agencies in compliance with applicable rules
• Manage new matter intake processes and ensure proper documentation
• Assist with document production, transcription coordination, and file organization
• Maintain attorney contact lists and CRM records
• Track daily assignments and workload reporting
• Support billing review processes, including pre-bill editing when needed

Skills

Litigation support

Time management

Attention to detail

Communication skills

MS Office

Adobe

Outlook

NetDocuments

Tools

Best Authority

BigHand

NetDocuments

Job description

Legal Secretary (Labor & Employment Litigation) – Hybrid

Location: San Diego, CA (Hybrid – 2–3 days onsite weekly)

Compensation: $43.58 – $54.61/hour (based on experience) + bonus eligibility

Position Overview

We are seeking an experienced Legal Secretary to provide high-level administrative and operational support to multiple attorneys within a fast-paced legal environment. This role is ideal for a detail-oriented professional with strong litigation support experience and the ability to manage competing priorities while maintaining accuracy and efficiency.

You will play a critical role in coordinating workflows, managing deadlines, supporting filings, and ensuring smooth day-to-day operations across legal teams.

Key Responsibilities

• Coordinate workflow between attorneys and shared services teams (calendar, billing, document support, etc.)
• Prepare, organize, and submit detailed work requests with clear instructions and supporting materials
• Monitor case activity to ensure deadlines are tracked, verified, and communicated proactively
• Maintain and update case records in document management systems
• Format and finalize legal documents, including Tables of Contents (TOC) and Tables of Authorities (TOA)
• Handle e-filing with courts and administrative agencies in compliance with applicable rules
• Manage new matter intake processes and ensure proper documentation
• Assist with document production, transcription coordination, and file organization
• Maintain attorney contact lists and CRM records
• Track daily assignments and workload reporting
• Support billing review processes, including pre-bill editing when needed

Qualifications

• 5+ years of litigation support or legal administrative experience
• Strong knowledge of federal and state court procedures and e-filing systems
• Proven ability to manage multiple priorities in a deadline-driven environment
• Advanced organizational, time management, and problem-solving skills
• Experience preparing TOCs and TOAs using legal formatting software (e.g., Best Authority)
• Proficiency in Microsoft Office Suite, Adobe, and Outlook
• Familiarity with document management systems (e.g., NetDocuments or similar)
• Experience with legal document production tools (e.g., BigHand or equivalent)
• Excellent written and verbal communication skills
• Solid understanding of legal terminology and litigation processes

What You’ll Bring

• A proactive mindset with the ability to anticipate attorney and case needs
• Strong attention to detail and commitment to accuracy
• Ability to collaborate across teams and communicate clearly
• Confidence working independently while supporting multiple stakeholders

Compensation & Benefits Overview

• $43.58 – $54.61/hour base + annual discretionary bonus based on firm and individual performance (3-5%)
• Comprehensive medical, dental, and vision coverage
• Paid time off and holiday programs
• Parental leave and family support resources
• Wellness initiatives and mental health support
• Flexible spending accounts and additional voluntary benefits

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers