Legal Secretary I

County of Culpeper; Virginia (MN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Job summary

Culpeper County is seeking a receptionist/secretarial support for the Commonwealth Attorney’s office. The role handles phone calls, visitor assistance, mail distribution, and courthourse document runs.

Responsibilities include maintaining legal records, handling discovery requests, and assisting with court preparation and jury lists. Must balance confidentiality with accuracy and demonstrate strong typing and organizational skills.

Qualifications

• Knowledge of legal terminology and confidentiality requirements.
• Ability to maintain moderately complex legal records with accuracy.
• Proficiency with office equipment and computer software; strong typing and detail orientation.

Responsibilities

• Answer phone and forward calls; take messages.
• Assist visitors at the window and manage daily mail distribution.
• Run courthouse errands and collect/distribute documents as needed.
• Maintain date bases and distribute materials to recipients.
• Prepare First Call cases for court and manage jury lists.

Skills

Legal terminology

Confidentiality

Legal records management

Office equipment

Computer software

Typing accuracy

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary

Purpose
Be the first point of contact for the Commonwealth Attorney’s office, performing receptionist, secretarial and administrative duties

Job Functions

Essential Functions

• Answer phone and forward calls/take messages
• Assist visitors at the window
• Daily collection/distribution of mail
• Daily courthouse runs to drop-off and collect documents; sort and distribute to necessary recipients.
• Maintain Law Enforcement avoid date database
• Copy, fax and distribute materials as requested
• Receive and distribute all faxes and discovery requests to appropriate recipients
• Perform other secretarial duties such as preparing first call cases for court, requesting jury lists and maintaining prior conviction database

Qualifications

Skills, Abilities & Other Requirements

• Knowledge of legal terminology
• Ability to maintain confidentiality
• Ability to maintain moderately complex legal records
• Ability to use various office equipment and computer software
• Excellent typing and computer skills; ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of tasks, and avoids duplication of effort.

Minimum Qualifications & Experience

Experience and education equivalent to a high school diploma with 1-2 years of experience performing clerical work in a law office or legal environment.

Working Conditions & Disclaimer

Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally, and perceive and discriminate colors or shades of color. Essential functions are regularly performed without exposure to adverse environmental conditions.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.