Legal Secretary

Roanoke County, Virginia; Roanoke (VA); On-site; USD 36,000 - 46,000; Full time

Job summary

Roanoke County, Virginia's Commonwealth’s Attorney’s Office is seeking an administrative professional to provide clerical support to prosecutors, manage documents, calendars, and data entry. You will work closely with attorneys and staff to prepare case files and maintain confidentiality in a fast-paced environment.

The role emphasizes strong organizational skills, meticulous attention to detail, and the ability to communicate professionally with diverse departments and the public.

Qualifications

• Education equivalent to high school graduation with college-level courses in office administration or related field.
• Experience with administrative tasks in an office environment.
• Preferred: experience as a legal assistant or paralegal.

Responsibilities

• Document management: drafting, typing, editing, proofreading and formatting legal documents; organizing and maintaining case files.
• Scheduling and calendar management: managing attorney calendars, scheduling appointments and court hearings.
• Utilize multiple databases including case management, criminal records and law enforcement reports.
• Communicate professionally with other departments, agencies and the public, including answering phones.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Communication skills

Time management

Work ethic

Education

High school diploma + college courses in office administration or related field

Tools

Microsoft Office

Case management systems

Databases

Job description

General Description

Provide administrative support to prosecutors in the Commonwealth’s Attorney’s Office. This includes document management, scheduling and calendar management, maintenance and/or utilization of multiple computer databases, communicate with other departments, agencies and the public and other general administrative duties.

• Hours Required for this position: 40

Essential Job Functions

• Document management: drafting, typing, editing, proofreading and formatting legal documents; organizing and maintaining case files
• Scheduling and calendar management: managing attorney calendars, scheduling appointments and court hearings
• Utilize multiple databases including case management, criminal records and law enforcement reports
• Communicate professionally with other departments, agencies and the public, including answering phones.
• Maintain confidentiality of sensitive information

Requirements/Preferences

Education:

Required: Education equivalent to graduation from high school supplemented by college level courses in office administration, law or related field.

Experience

Required: Experience with administrative tasks in an office environment.

Preferred: Experience as a legal assistant or paralegal.

Certifications/Licenses

None required.

Knowledge, Skills And Abilities

Strong organizational and time management skills. Detailed knowledge of Virginia criminal law and procedure. Excellent communication skills. Strong work ethic. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to effectively utilize Microsoft Office, computer case management systems and other databases.

Supervisory Responsibilities

None

Additional Requirements

Subject to a complete criminal history background search with acceptable results. Must be able to perform the job as described in the Physical and Environmental Demands section of this job description.