Legal Secretary I

County of Culpeper, VA; Culpeper (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

County of Culpeper, VA is seeking a receptionist/secretary to serve as the first point of contact for the Commonwealth Attorney’s office. This role handles front-desk duties, answers phones, assists visitors, and manages mail and records.

The position requires knowledge of legal terminology, ability to maintain confidentiality, strong typing, and organized work habits; prior clerical experience in a legal setting is preferred.

Qualifications

• Knowledge of legal terminology required.
• Ability to maintain confidentiality and handle sensitive information.
• Experience maintaining moderately complex legal records and organizing work.

Responsibilities

• Answer phone and forward calls or take messages.
• Assist visitors at the window.
• Daily collection/distribution of mail.
• Run courthouse errands and distribute documents.
• Maintain law enforcement avoid date database.
• Copy, fax and distribute materials as requested.
• Distribute faxes and discovery requests to appropriate recipients.
• Prepare first call cases for court and manage jury lists.

Skills

Legal terminology

Confidentiality

Legal records management

Typing

Office software

Prioritization

Education

High school diploma

Tools

Microsoft Office

Office equipment

Job description

Purpose

Be the first point of contact for the Commonwealth Attorney’s office, performing receptionist, secretarial and administrative duties

Essential Functions

• Answer phone and forward calls/take messages
• Assist visitors at the window
• Daily collection/distribution of mail
• Daily courthouse runs to drop-off and collect documents; sort and distribute to necessary recipients.
• Maintain Law Enforcement avoid date database
• Copy, fax and distribute materials as requested
• Receive and distribute all faxes and discovery requests to appropriate recipients
• Perform other secretarial duties such as preparing first call cases for court, requesting jury lists and maintaining prior conviction database

Skills, Abilities & Other Requirements

• Knowledge of legal terminology
• Ability to maintain confidentiality
• Ability to maintain moderately complex legal records
• Ability to use various office equipment and computer software
• Excellent typing and computer skills; ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of tasks, and avoids duplication of effort.

Minimum Qualifications & Experience

Experience and education equivalent to a high school diploma with 1-2 years of experience performing clerical work in a law office or legal environment. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally, and perceive and discriminate colors or shades of color. Essential functions are regularly performed without exposure to adverse environmental conditions.