Legal Secretary I

County of Culpeper; Culpeper (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

County of Culpeper seeks a receptionist/secretary to support the Commonwealth Attorney’s office. You will answer phones, assist visitors, handle mail and courthouse runs, and maintain legal records with accuracy.

The role requires discretion, reliability, and strong organizational skills. Essential tasks include processing discovery requests, coordinating document delivery, and performing general secretarial duties to prepare cases for court.

Qualifications

• Experience and education equivalent to a high school diploma with 1-2 years of clerical work in a legal environment.
• Ability to operate office and computer equipment; extended keyboard time.
• Strong typing and accuracy; maintain confidentiality and handle sensitive information.

Responsibilities

• Answer phone and forward calls or take messages.
• Assist visitors at the window and manage greeting duties.
• Handle daily mail collection and distribution; court document runs.
• Maintain and organize legal records and databases; process discovery requests.
• Copy, fax, and distribute materials as requested.
• Perform related secretarial tasks and jury list processing.

Skills

Legal terminology

Confidentiality

Legal records

Office equipment

Typing

Organization

Education

High school diploma

Tools

Microsoft Office

Job description

Purpose

Be the first point of contact for the Commonwealth Attorney’s office, performing receptionist, secretarial and administrative duties

Essential Functions

• Answer phone and forward calls/take messages
• Assist visitors at the window
• Daily collection/distribution of mail
• Daily courthouse runs to drop-off and collect documents; sort and distribute to necessary recipients.
• Maintain Law Enforcement avoid date database
• Copy, fax and distribute materials as requested
• Receive and distribute all faxes and discovery requests to appropriate recipients
• Perform other secretarial duties such as preparing first call cases for court, requesting jury lists and maintaining prior conviction database

Skills, Abilities & Other Requirements

• Knowledge of legal terminology
• Ability to maintain confidentiality
• Ability to maintain moderately complex legal records
• Ability to use various office equipment and computer software
• Excellent typing and computer skills; ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of tasks, and avoids duplication of effort.

Minimum Qualifications & Experience

Experience and education equivalent to a high school diploma with 1-2 years of experience performing clerical work in a law office or legal environment. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally, and perceive and discriminate colors or shades of color. Essential functions are regularly performed without exposure to adverse environmental conditions.