Legal Secretary - Personal Injury

Stark & Stark P C; Marlton (NJ); Presencial; USD 45.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, prescription, dental and vis

Life insurance

Disability benefits

401(k) plan with firm contributions

Paid time off

Descripción de la vacante

Stark & Stark P C in Marlton, NJ seeks a Legal Secretary for its Personal Injury practice. This full-time, on-site role collaborates with attorneys and clients to manage intake, filings, and documents with high accuracy and discretion.

The ideal candidate has at least two years of law firm experience, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment while maintaining confidentiality and professionalism.

Formación

• Minimum two years of law firm experience.
• Familiarity with Plaintiff’s Personal Injury pre-litigation processes preferred.
• Must have comprehensive knowledge of Microsoft Office.
• Must be self-directed, organized, and accurate with high confidentiality.

Responsabilidades

• Perform legal support duties including client intake, file opening, conflict-check requests, and accurate data entry into Filevine and NetDocuments.
• Prepare and track retainer packages, HIPAA authorizations, letters of representation, and routine correspondence.
• Request, organize, and follow up on medical records, bills, police reports, and insurance information.
• Answer calls professionally and act as client liaison on practice matters; calendar deadlines and maintain electronic case files.
• Handle miscellaneous office duties such as correspondence, proofreading, copying, filing, and mailing.
• Process expense reimbursements and distribute department mail.

Conocimientos

Law firm experience

Attention to detail

Client liaison

Organizational skills

Discretion & confidentiality

Herramientas

Microsoft Office

Filevine

NetDocuments

Descripción del empleo

Stark & Stark is actively hiring a Legal Secretary for our Personal Injury practice in our Marlton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent results on behalf of the people we represent. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.Responsibilities:Perform the legal support duties of client intake, file opening, conflict-check requests, and accurate entry of case information into Filevine and NetDocuments.Prepare and track retainer packages, HIPAA authorizations, letters of representation, and other routine correspondence and forms.Request, organize, and follow up on medical records, bills, police reports, insurance information, and other case-related documentation.Professionally answer and handle phone calls and act as client liaison on practice matters.Calendar deadlines, follow-up dates, appointments, and statutes of limitations; maintain organized, accurate electronic case files.Handle miscellaneous administrative duties such as composing correspondence, proofing documents, copying, filing, faxing, mailing, and handling general office duties as needed.Process expense reimbursements as needed.Sort and distribute department mail.Handle other responsibilities as directed.The right candidate will have at least two years of law firm experience.Familiarity with Plaintiff’s Personal Injury pre-litigation processes is preferred.Comprehensive knowledge of Microsoft Office is a must.The ideal candidate will be self-directed, and detail oriented with a high level of accuracy.Able to organize and manage multiple tasks in a fast-paced environment.Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties.Well organized and able to see an assignment through to successful conclusion.Self-directed; able to think analytically and solve problems with little direction.Able to demonstrate a customer service demeanor regardless of the person or issue at hand.Ability to learn and adapt to emerging technologies in the legal field.Compensation & BenefitsStark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.*No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.Equal Opportunity EmployerStark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.Mansfield RuleAs part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.