Legal Secretary

Steffan & Co., Incorporated; United States; On-site; USD 85,000 - 98,000; Full time

Benefits offered by this job

Healthcare

Vision

Dental

Retirement

Backup childcare

Wellness programs

Cultural events

Social activities

Job summary

A leading international law firm is seeking an experienced Legal Secretary to provide advanced support to senior attorneys. This role involves preparing legal documents, managing complex schedules, and handling confidential information. Candidates should have over 7 years of administrative experience and strong skills in Microsoft Office and document formatting. This position offers a hybrid work schedule in Washington, DC, and a competitive salary with excellent benefits.

Qualifications

• 7+ years of administrative experience; legal experience strongly preferred.
• Advanced document formatting skills including TOC, TOA, styles, and cross-references.

Responsibilities

• Prepare, format, and proofread complex legal documents and correspondence.
• Manage calendars, meetings, and domestic/international travel.
• Coordinate billing, time entry, and client invoicing using InTapp and 3E.

Skills

Advanced Microsoft Office 365 skills

Strong written and verbal communication skills

Typing speed of 65 WPM

Ability to work overtime

Education

High School Diploma or GED

AA/BA preferred

Tools

Nuance

Litera Change Pro

Adobe Acrobat

Job description

Washington, DC – hybrid. Typically, in-house days are Tues, Wed, and Thu, and work-from-home days are Mon and Fri.

$85,000 – $98,000 and a comprehensive benefits package. Their benefits include healthcare, vision, dental, retirement, and all-purpose leave, as well as progressive options such as backup childcare, wellness programs, cultural events, and social activities.

A highly regarded AM 50 international law firm at a major law firm is seeking an experienced Legal Secretary to provide advanced administrative support to senior attorneys, including firm leadership. This role supports fast-paced practice groups and requires excellent technical, organizational, and communication skills.

Key Responsibilities

• Prepare, format, and proofread complex legal documents and correspondence
• Handle confidential and sensitive information with discretion
• Manage calendars, meetings, and domestic/international travel
• Coordinate billing, time entry, and client invoicing using InTapp and 3E
• Support meetings, conferences, and special events
• Maintain electronic and paper filing systems
• Assist with document production, transcription, scanning, and binders
• Serve as a liaison with internal departments and outside vendors

Executive Committee / Leadership Support (as assigned)

• Heavy multi-office scheduling and meeting coordination
• Travel arrangements and high-confidentiality support

Qualifications

• 7+ years of administrative experience; legal experience strongly preferred
• Advanced Microsoft Office 365 skills (Outlook, Word, PowerPoint)
• Strong proficiency with Nuance, Litera Change Pro, and Adobe Acrobat
• Advanced document formatting skills (TOC, TOA, styles, cross-references)
• Typing speed of 65 WPM
• Excellent written and verbal communication skills
• Ability to work overtime as needed

Education

• High School Diploma or GED required; AA/BA preferred