Legal Secretary, Regulatory

Plona Partners; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Job summary

A legal consulting firm in Washington is seeking an experienced administrative support individual. The ideal candidate will manage the daily operations of a legal team, ensuring timely communication and document preparation. Suitable applicants must be proficient in Microsoft Office and possess excellent secretarial skills. This position requires discretion, flexibility, and a proactive approach to support the team effectively. The annual compensation ranges from $80,000 to $110,000 plus overtime and bonuses.

Qualifications

• Good judgment and strong judgment skills.
• Ability to manage confidential information discreetly.
• Strong willingness to contribute as a team member.

Responsibilities

• Ensure efficient daily administrative operations of the legal team.
• Communicate with attorneys and balance the team's workload.
• Draft, format, proofread, and edit legal and policy documents.
• Maintain calendars, schedule appointments, and coordinate travel.

Skills

Strong secretarial skills

Communication skills

Flexibility

Proactiveness

Technological proficiency

Tools

Outlook

Word

PowerPoint

Excel

Microsoft Teams

Zoom

WebEx

NetDocuments

Job description

Comp: $80,000 - $110,000 with OT and Bonus

The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work under pressure. Must be comfortable with technology and can help manage the team. Discretion, proactiveness, and the ability to manage confidential information with sound judgement are essential, along with a strong willingness to contribute as a member of a high-functioning team.

Representative Key Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required. Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.
• Ability to manage matter workspaces and adhere to established naming conventions using the firm’s document management system, NetDocuments.
• Draft, format, proofread, and edit legal and policy documents, including correspondence, memoranda, filings, reports, and presentations. Ensure compliance with firm and client standards.
• Track matter progress and help ensure timely filing of required documentation, including government submissions.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, schedule appointments, reserve conference rooms and arranging conference room setups, and coordinate domestic and international travel.