Legal Secretary & Administrative Pro

Baker McKenzie; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Baker McKenzie seeks an experienced legal secretary to provide administrative support to attorneys in a fast-paced environment. The role focuses on drafting correspondence and documents, managing calendars, arranging travel, and coordinating meetings and seminars.

The ideal candidate will have strong English communication, advanced Word/Excel/PowerPoint skills, and the ability to prioritize effectively while working independently.

Qualifications

• Prepare attorneys' correspondence and legal documents.
• Draft information on behalf of timekeepers with minimal direction.
• Manage attorneys' calendars and schedule complex activities.
• Organize meetings, travel and seminars.
• Update and proof visual presentations.
• Handle large volumes of email and phone calls.
• Respond to information requests.
• Type memos, charts, reports and plans; proofread for accuracy.
• Support practice groups and collaborate with staff.

Responsibilities

• Prepare attorneys' correspondence and legal documents.
• Draft information on behalf of timekeepers with minimal direction.
• Manage attorneys' calendars.
• Schedule and organize meetings, travel, and seminars.
• Update and proof visual presentations.
• Organize and prioritize emails and phone calls.
• Respond to information requests.
• Type general correspondences, memos, charts, tables, etc.; proofread for grammar.
• Assist practice groups and collaborate with staff.

Skills

Legal secretarial experience

Microsoft Word

Microsoft Excel

PowerPoint

Calendar management

Email/phone triage

Independent prioritization

Verbal and written English

Education

High School Diploma

Secretarial degree preferred

Tools

Intapp Time

Intapp Open

Job description

Baker McKenzie seeks an experienced legal secretary to provide administrative support to attorneys in a fast-paced environment. The role focuses on drafting correspondence and documents, managing calendars, arranging travel, and coordinating meetings and seminars.

The ideal candidate will have strong English communication, advanced Word/Excel/PowerPoint skills, and the ability to prioritize effectively while working independently.