Legal Secretary

Baker McKenzie International; Washington; Hybrid; USD 98,000 - 105,000; Full time

Job summary

Baker McKenzie is seeking an experienced legal administrative professional to support attorneys across multiple practice areas in a fast-paced law firm environment. This role emphasizes organization, attention to detail, and delivering exceptional administrative support.

Responsibilities include managing calendars, travel, billing and time-entry, drafting and editing legal documents, and coordinating complex meetings.

Qualifications

• 4+ years of legal secretarial or legal administrative experience in a law firm.
• Strong experience supporting multiple attorneys.
• Experience with billing and time-entry processes.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Word and strong knowledge of Microsoft Office.
• Ability to work independently while managing multiple deadlines.

Responsibilities

• Provide high-level administrative and secretarial support to attorneys.
• Prepare, format, proofread, and edit legal correspondence and documents.
• Manage complex attorney calendars, meetings, and scheduling requests.
• Coordinate domestic and international travel arrangements.
• Assist with attorney billing, time entry, and related administrative tasks.
• Handle high volumes of emails, calls, and requests while managing competing priorities.
• Prepare presentations and client-facing materials.
• Collaborate with attorneys and business professionals across multiple practice groups.
• Support process improvement initiatives and leverage technology to improve efficiency.

Skills

Organizational skills & multitasking

Effective communication

Independent work with deadlines

Attention to detail

Tools

Microsoft Word

Microsoft Office Suite

Job description

We are seeking an experienced legal professional who thrives in a fast-paced law firm environment and enjoys supporting attorneys across multiple practice areas. This role is ideal for someone who is highly organized, detail-oriented, and passionate about delivering exceptional administrative support.

What You'll Do

• Provide high-level administrative and secretarial support to attorneys.
• Prepare, format, proofread, and edit legal correspondence and other legal documents.
• Manage complex attorney calendars, meetings, and scheduling requests.
• Coordinate domestic and international travel arrangements.
• Assist with attorney billing, time entry, and related administrative tasks.
• Handle high volumes of emails, calls, and requests while managing competing priorities.
• Prepare presentations and client-facing materials.
• Collaborate with attorneys and business professionals across multiple practice groups.
• Support process improvement initiatives and leverage technology to improve efficiency.

What We're Looking For

• 4+ years of legal secretarial, legal administrative assistant, or related experience within a law firm or professional services environment.
• Strong experience supporting multiple attorneys.
• Experience with billing and time-entry processes.
• Exceptional organizational and multitasking skills.
• Advanced proficiency in Microsoft Word and strong working knowledge of Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple deadlines.
• Strong attention to detail and commitment to client service.

About us

Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders .

Additional Information

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify [e-mail]

Pay Transparency

• Subject to eligibility requirements, the Firm offers a comprehensive benefits package, including bonus opportunities, medical, dental, and vision coverage, retirement savings plans, time off and leave programs, and wellness benefits. Benefits are subject to applicable plan terms and Firm policies.
• The US base compensation for this position is expected to be $98,000 to $105,000 (annually) if located in an office in the state of Washington. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.