Legal Secretary

Gilder Search Group; Westfield (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Gilder Search Group in Westfield, New Jersey is seeking an experienced Legal Secretary to join our boutique elder law team. The role focuses on calendar management, document preparation, client communications, and general office support in a fast-paced legal environment.

The ideal candidate will have at least 2 years of legal secretary experience, strong written and verbal communication, exceptional organizational skills, and the ability to multitask and meet deadlines.

Qualifications

• Minimum of 2 years of experience as a Legal Secretary or in a similar legal support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines with accuracy.

Responsibilities

• Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
• Coordinate communications with clients, courts, opposing counsel, and other parties.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
• Maintain and organize case files, records, and legal documents.
• Track deadlines and ensure timely completion of tasks across multiple matters.
• Provide administrative and office support to attorneys as needed.
• Assist with client intake, appointment scheduling, and general office operations.
• Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
• Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Skills

Communication skills

Organizational skills

Time management

Accounting experience

HR experience

Job description

Job Title: Legal Secretary

Location: Westfield, New Jersey

Job Type: Full-Time

Compensation: Salary commensurate with experience

About Us

We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Secretary to join our team in Westfield, New Jersey.

The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred, as the role may involve supporting administrative, financial, and personnel-related functions within the firm.

Key Responsibilities

• Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
• Coordinate communications with clients, courts, opposing counsel, and other parties.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
• Maintain and organize case files, records, and legal documents.
• Track deadlines and ensure timely completion of tasks across multiple matters.
• Provide administrative and office support to attorneys as needed.
• Assist with client intake, appointment scheduling, and general office operations.
• Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
• Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Qualifications

• Minimum of 2 years of experience as a Legal Secretary or in a similar legal support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines with accuracy.