Legal Secretary

Brand & Tapply, LLC; Wellesley (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and Dental Insurance

Group Life and Long-Term Disability

401(k) retirement plan

Paid time off

Friendly and collaborative workplace

Job summary

Brand & Tapply LLC, a well-established law firm based in Wellesley, MA, seeks an experienced Legal Secretary to join our team. You will provide essential administrative and legal support, enabling attorneys to focus on delivering top-quality services.

The ideal candidate is proactive, dependable, and able to work independently within a collaborative environment. This role supports time entry, billing, and document processing.

Qualifications

• Minimum of 3 years of legal secretarial or legal administrative assistant experience.
• High school diploma or equivalent; associate/bachelor degree or legal certificate preferred.
• Experience with court e-filing systems and familiarity with legal procedures and terminology.
• Strong organizational skills and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive legal secretarial and administrative support to attorneys.
• Prepare, format, proofread, and process legal correspondence, pleadings, and other documents.
• Coordinate electronic court filings and track court dates, deadlines, and case-related requirements.
• Manage attorney calendars, schedule meetings, depositions, and other proceedings.
• Maintain organized electronic case files, legal documents, and client records.
• Communicate professionally with clients, courts, opposing counsel, and other parties.
• Support attorney time entry, billing preparation, and related administrative tasks.
• Prepare, coordinate, and process mailing and delivery of documents, ensuring timely distribution.
• Perform additional duties and special projects as assigned by management.

Skills

Legal secretarial experience

Organizational skills

Written and verbal communication

Independent work

Education

High school diploma

Advanced degree or legal certificate preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Brand & Tapply, LLC, a well-established law firm based in Wellesley, MA, is seeking an experienced, organized, and detail-oriented Legal Secretary to join our growing team.

In this role, you will provide essential administrative and legal support, keeping matters organized and moving forward so our attorneys can focus on delivering exceptional legal services. The ideal candidate is proactive, dependable, and able to work independently while contributing to a friendly, collaborative team environment.

Responsibilities

• Provide comprehensive legal secretarial and administrative support to attorneys.
• Prepare, format, proofread, and process legal correspondence, pleadings, and other documents.
• Coordinate electronic court filings and track court dates, deadlines, and case-related requirements.
• Manage attorney calendars, schedule meetings, depositions, and other legal proceedings.
• Maintain organized electronic case files, legal documents, and client records.
• Communicate professionally with clients, courts, opposing counsel, and other parties.
• Support attorney time entry, billing preparation, and related administrative tasks.
• Prepare, coordinate, and process the mailing and delivery of legal documents, correspondence, and court filings, ensuring timely and accurate distribution.
• Perform additional duties and special projects as assigned by management.

Qualifications

• Minimum of 3 years of legal secretarial or legal administrative assistant experience in a law firm or professional services environment.
• High school diploma or equivalent required; associate's or bachelor's degree, or a legal secretary/paralegal certificate, preferred.
• Experience with court e-filing systems and familiarity with legal procedures, terminology and tools.
• Strong organizational skills and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Outlook, and Excel.
• Ability to work independently, exercise sound judgment, and take initiative.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work onsite four days per week.
• Knowledge of Massachusetts Superior Court Rule 9A is preferred.
• Familiarity with New York court rules, procedures, and e-filing systems is a plus.

What We Offer

• Competitive annual salary of $55,000-$75,000, commensurate with experience.
• Hybrid work arrangement with one designated remote day per week after the first 60 days, subject to business needs.
• Medical and Dental Insurance.
• Group Life and Long-Term Disability Insurance.
• 401(k) retirement plan with employer matching.
• Paid time off.
• A friendly and collaborative professional work environment.

About Brand & Tapply

Brand & Tapply LLC is a national, well-established law firm with offices in Wellesley, Massachusetts and New York, New York. We provide quality legal services to insurance clientele throughout the United States and have extensive experience investigating claims, prosecuting fraud and defending insurers and their insureds in all areas of insurance law, including commercial and personal automobile, property and casualty, subrogation, products liability, and municipal law.

Our practice concentrates on first-party coverage, fraud investigation and litigation, lawsuits involving allegations of bad faith and unfair claims handling practices, personal injury defense, personal injury protection (PIP) litigation, declaratory judgment actions, and civil recovery suits against medical providers, auto body shops, towing facilities, and others.

Brand & Tapply is an equal opportunity employer.

Employment decisions are made based on qualifications, merit, and business needs without unlawful discrimination based on any characteristic protected by applicable federal, state, or local law. Qualified applicants requiring reasonable accommodation during the application or hiring process may request one.