Legal Secretary III

Azad Technology Partners; Vancouver (WA); On-site; USD 75,000 - 92,000; Full time

Job summary

A professional services firm is seeking a full-time Legal Secretary based in Walnut Creek, California, to support its Legal Department. The ideal candidate will have at least 7 years of defense trial and litigation experience. Responsibilities include maintaining attorney calendars, scheduling meetings, and preparing trial documents. Strong organization and communication skills are essential. This position offers a salary range of $75k-$92k based on qualifications and experience.

Qualifications

• 7 years of defense trial, litigation experience in a similar industry.
• 3 years recent California Civil litigation experience.
• Trial preparation experience is a must.

Responsibilities

• Maintain attorney(s) calendar book and tickler system.
• Schedule meetings with clients, experts, attorneys and co-counsel.
• Prepare discovery, pre-trial and trial documents for filing.

Skills

Organization skills

Communication skills

Knowledge of court procedures

Initiative

MS Word proficiency

Typing speed 70+ wpm

Education

High school diploma or GED

Tools

Case management software

Job description

AZAD is seeking a Legal Secretary for a full-time, permanent employment position in Walnut Creek, California

This position is full-time on-site, Monday to Friday. Expected start date December 28, 2025.

The annual salary range for this position is between $75k-$92k depending on related qualifications and experience.

Summary:

Our client seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department in Walnut Creek.

Essential Duties and Responsibilities:

• Maintain attorney(s) calendar book and tickler system
• Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same
• Compose correspondence and memos to request or provide information
• Contact clients to obtain desired information as requested by attorneys
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Prepare discovery, pre-trial and trial documents for filing with court
• Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
• Provide legal secretarial support on either short- or long-term assignments
• Answer and screen telephone calls
• Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.)
• Assist and provide back up for other secretaries
• Maintain current knowledge of court rules
• Participate in department and company projects

Education and/or Experience:

• High school diploma or GED
• 7 years of defense trial, litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experience a must

Other Skills and Abilities:

• Good organization and communication skills
• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate – proficient in MS Word; knowledge of case management software; type 70+ wpm