Legal Secretary

Saltu Staffing; San Francisco (CA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Saltu Staffing seeks an experienced Legal Secretary to support the Tax group in San Francisco. The role requires a law firm background and strong document-editing skills, with daily time entry and expense reconciliation.

The position offers a hybrid schedule, with four days in the office and one remote day, and comprehensive benefits. You will work closely with attorneys, paralegals, and clients to ensure efficient matter handling.

Qualifications

• 5+ years of experience in a law firm or related professional environment.
• Strong knowledge of legal terminology and document formatting.
• Excellent organizational, proofreading, and communication skills.
• Ability to prioritize multiple assignments and meet deadlines.

Responsibilities

• Provide confidential administrative and document support to attorneys and paralegals.
• Draft, edit, format, proofread, and finalize correspondence, legal documents, reports, and presentations.
• Manage incoming and outgoing mail, email, scanning, copying, and deliveries.
• Coordinate attorney calendars, meetings, travel, lodging, and transportation.
• Review and revise monthly proformas, prepare billing correspondence, and coordinate invoices.
• Enter attorney time daily using the firm's time entry system.
• Prepare and reconcile travel, client development, and other business expenses (Chrome River, AMEX).
• Maintain files, assist with closings, and support departmental meetings.
• Collaborate with attorneys, clients, vendors, and internal teams to ensure efficiency.

Skills

5+ years experience

Legal terminology

Organizational skills

Communication

Discretion & confidentiality

Microsoft Word/Outlook/Excel/PowerPt

Attention to detail

Billing & time entry familiarity

Tools

New Business Intake

LegalKey

Copitrak

InterAction

Elite

Chrome River

Job description

Our client, an Am Law 100 international law firm, is seeking an experienced Legal Secretary to support its Tax group in San Francisco.

This is an excellent opportunity for a legal professional with strong law firm experience who enjoys working in a fast-paced, collaborative environment supporting attorneys and paralegals.

What You'll Do

• Provide confidential administrative and document support to attorneys and paralegals.


• Draft, edit, format, proofread, and finalize correspondence, legal documents, reports, presentations, memos, itineraries, and other materials.


• Manage incoming and outgoing correspondence, including mail, email, scanning, copying, and deliveries.


• Coordinate attorney calendars, appointments, meetings, conferences, travel, lodging, transportation, and related arrangements.


• Review and revise monthly proformas, prepare billing correspondence, and coordinate invoices with attorneys and the accounting department.


• Enter attorney time on a daily basis using the firm's time entry system.


• Prepare and reconcile travel, client development, and other business expenses, including Chrome River and AMEX reconciliations.


• Maintain files and records and assist with file closings as requested.


• Prepare materials for departmental meetings and assist with additional administrative projects as needed.


• Work closely with attorneys, clients, vendors, and internal teams to ensure matters and administrative needs are handled efficiently.

What We're Looking For

• 5+ years of experience in a law firm or related professional environment.


• Strong knowledge of legal terminology.


• Excellent organizational, records management, proofreading, and communication skills.


• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.


• Strong discretion and ability to maintain confidential information.


• Strong interpersonal skills and ability to work effectively both independently and as part of a team.


• Working knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.


• Experience with legal software such as New Business Intake, LegalKey, Copitrak, InterAction, IntappTime, Elite, Chrome River, or similar platforms is preferred.


• Ability to work overtime, including occasional weekend hours, as necessary to meet deadlines.

Why This Opportunity?

• Join a respected Am Law 100 international firm.


• Competitive compensation and comprehensive benefits.


• Long-term career growth in a collaborative, professional environment.


• Hybrid schedule with four days per week in the office and one remote day.