Legal Secretary

California Department of Justice; Sacramento (CA); Hybrid; USD 49,000 - 61,000; Full time

Benefits offered by this job

11 paid holidays

Flexible paid leave options

Pension retirement

Health/Dental/Vision Insurance

Job stability

Job summary

California Department of Justice is seeking a Legal Secretary in the Sacramento office to support multiple attorneys and staff. The role involves typing, editing, filing, and using legal software such as Best Authority, Prolaw, and Adobe Acrobat.

You will manage calendars, prepare letters, subpoenas, and court filings while ensuring compliance with court rules and department policies. The position is hybrid in Sacramento with a competitive salary and benefits.

Qualifications

• Performs legal secretarial duties for multiple attorneys/professional staff.
• Uses Word, Best Authority, Outlook, Acrobat and Prolaw for drafting, editing and filing documents.
• Maintains calendars, prepares letters and memoranda, and manages deadlines.

Responsibilities

• Format and File/E-File legal documents with State and Federal Courts.
• Produce case cities utilizing Best Authority software.
• Ensure documents are prepared, proofread, copied and filed/served per rules and deadlines.
• Comply with state and departmental rules and office policies.
• Compose letters and memoranda.
• Maintain a calendar of document due dates and court appearances.
• Prepare subpoenas and schedule court reports for depositions.
• Make travel arrangements.
• Assist with overflow work as requested.

Skills

Typing

Proofreading

Calendar management

Document processing

Attention to detail

Tools

Word

Best Authority

Microsoft Outlook

Adobe Acrobat

Prolaw

Job description

Job Description And Duties

Are you ready to be a part of the largest law firm in California? Are you motivated by the opportunity to receive professional hands‑on training? As members of a legal support secretarial team, you will perform legal secretarial duties for multiple attorneys/professional staff in the Sacramento Office of the Attorney General. Those duties include, but are not limited to:

• Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings. Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices.

Common Responsibilities Include

• Format and File/E‑File legal documents with State and Federal Courts
• Produce case cities utilizing Best Authority software
• Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines
• Comply with state and departmental rules and regulations and office policies and practices
• Compose letters and memoranda
• Maintain a calendar of document due dates and court appearances
• Prepare subpoenas and schedule court reports for depositions
• Make travel arrangements
• Assist with overflow work as requested

You will find additional information about the job in the Duty Statement.

Position Details

Job Code #: JC-535231

Position #(s): 420-031-1282-055

420-031-1282-901

420-031-1282-022

420-031-1282-134

420-031-1282-166

420-031-1282-099

420-031-1282-065

420-031-1282-043

420-031-1282-015

Working Title:

Legal Secretary

Classification:

LEGAL SECRETARY

$4,371.00 - $5,473.00 A

$4,591.00 - $5,748.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider:

SENIOR LEGAL TYPIST

$3,689.00 - $4,623.00 A

$4,127.00 - $5,159.00 B

# of Positions:

Multiple

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information:

• Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for "Hire Above Minimum "(HAM). The starting salary of Range A will be $5,060 and Range B $5,317. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods.
• Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,315 and Range B $4,818. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay.
• This position is located in the Division of Administrative Services Legal Support Operations - Sacramento.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that this classification contains multiple salary ranges. New‑to‑State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 405 for Legal Secretary and Alternate Range Criteria 230 for Sr. Legal Typist. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.
• Please visit the Attorney General’s website for more information at www.oag.ca.gov .

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Benefits of working for the State of California:

• Work-life balance
• 11 paid holidays
• Flexible paid leave options
• Consistent wage increases
• Pension retirement
• Job stability
• Health/Dental/Vision Insurance
• Public Service Loan Forgiveness (PSLF) and more!