Legal Specialist

California Department of Justice; Los Angeles (CA); Hybrid; USD 67,000 - 84,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Pension retirement

11 paid holidays

Flexible paid leave

Job summary

California Department of Justice in Los Angeles is seeking a Legal Specialist to train clerical and legal staff in litigation and court procedures. You will develop section-specific procedures and coach staff on document handling, deadlines, and usage of legal software.

The role requires expertise in federal/state rules, and experience with court filings, calendars, and administrative tasks. Hybrid telework and permanent status are offered with standard work hours.

Qualifications

• Knowledge of federal, state and California court rules.
• Experience training clerical and legal staff.
• Ability to proofread and manage legal documents and deadlines.

Responsibilities

• Provide day-to-day training of clerical and legal secretary staff.
• Research and train on section procedures to expand staff knowledge.
• Coach on filing, service of documents and court deadlines.

Skills

Legal research

Training staff

Court deadlines management

Litigation knowledge

General office software

Tools

WestCheck

Microsoft Outlook

Adobe Acrobat

ProLaw

Microsoft Teams

Word

Job description

Job Description And Duties

As a member of a legal support team under the supervision of a Supervisor I, the Legal Specialist will provide day-to-day training of clerical and legal secretary staff in conjunction with the office’s Case Management Section (CMS) and Office of Professional Development (OPD). As part of the legal practice, the Legal Specialist will be analytical and be well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD; research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities. The Legal Specialist must have knowledge of federal, state, California Rules of Court, and Local Court rules. The Legal Specialist will provide guidance and coaching, in all duties required of legal secretarial staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions); must have knowledge of various department supported software such as Word, WestCheck, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams. The Legal Specialist will adhere to procedures; ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines. The Legal Specialist will provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices; have knowledge of state and departmental rules and regulations. The Legal Specialist must be proficient with court deadline requirements and the ability to provide guidance with the calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections. The Legal Specialist will provide coaching and guidance to legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements. Working closely with legal support leadership, the Legal Specialist will develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes to be used to train legal secretarial and clerical staff, and as reference in the course of their duties. The Legal Specialist will be responsible for staying up to date with court requirements, update related court charts and material. The Legal Specialist will also be assigned to various miscellaneous projects by the Supervisor I's, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams.

You will find additional information about the job in the Duty Statement.

Position Details

Job Code #: JC-534817

Position #(s): 420-035-5393-XXX

Working Title Legal Specialist

Classification: ANALYST II

Salary: $6,031.00 - $7,547.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider

ANALYST I: $3,861.00 - $4,839.00 A

$4,181.00 - $5,233.00 B

$5,014.00 - $6,276.00 C

# of Positions: 5

Work Location: Los Angeles County

Telework: Hybrid

Job Type: Permanent, Full Time

Work Shift: 8:00am - 5:00pm

Work Week: Monday - Friday

Department Information

• These positions are located in the Division of Administrative Services,Legal Support Service, Legal Support Operations, Los Angeles.


• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.


• Please note that all new-to-State employees will be given the minimum salary of the classification or the minimum salary of Range A (whichever is applicable), unless you meet Alternate Range Criteria 069 . For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.


• P lease visit the Attorney General's website for more information at www.oag.ca.gov.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR.

Benefits of working for the State of California

• Work-life balance


• 11 paid holidays


• Flexible paid leave options


• Consistent wage increases


• Pension retirement


• Job stability


• Health/Dental/Vision Insurance


• Public Service Loan Forgiveness (PSLF) and more!