LEGAL SECRETARY

Caltrans; Oakland (CA); Hybrid; USD 49,000 - 64,000; Full time

Job summary

Caltrans is seeking a Legal Secretary in Alameda County. Under the supervision of a Legal Support Supervisor I, the role provides secretarial support within a fast-paced legal office handling multiple specialties including Tort, Contracts, Employment and Eminent Domain.

The position may involve coordination with attorneys, paralegals, investigators, and administrative staff, with a focus on timely document preparation and case management.

Qualifications

• Legal secretary provides secretarial support in a fast-paced legal office.
• Bay Area Legal Office is staffed with attorneys handling litigation and house counsel matters.

Responsibilities

• Provide secretarial support in a fast-paced legal office.
• Assist attorneys across Tort, Contracts, Employment and other specialties.

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #: JC-536522

Position #(s): 701-002-1282-XXX

Working Title: Legal Secretary

Classification: LEGAL SECRETARY

• $4,371.00 - $5,473.00 A
• $4,591.00 - $5,748.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: Multiple

Work Location: Alameda County

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Under the direction of a Legal Support Supervisor I or Supervisor I, the Legal Secretary provides secretarial support in a fast-paced legal office of the Legal Division. The Bay Area Legal Office is staffed with attorneys handling litigation and house counsel matters, investigators, paralegals, and administrative staff in the following major specialties of law: Tort, Construction Arbitration, Environmental, Contracts, Employment, Eminent Domain, Inverse Condemnation, other Real Property, legal opinions, and administrative matters. Traditionally each Legal Secretary is assigned to three to five attorneys or in a typing pool and may provide clerical support and assistance to other professional staff. Legal Secretaries may receive assignments for back-up purposes and provide assistance with overflow work. The Legal Secretary must be able to work in a team environment, have strong communication skills, work well under pressure and meet short deadlines.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113 .

Eligibility for hire may be determined by your score on the Legal Secretary exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G

https://youtu.be/oC9wIp8QalI

PARF# 42-27-0085 / JC-536522

You will find additional information about the job in the Duty Statement.

Special Requirements

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org . Please redact birthdates and social security numbers.