Legal Secretary I - Various Sections

Los Angeles City Attorney's Office (CA); Los Angeles (CA); On-site; USD 62,000 - 90,000; Full time

Job summary

Los Angeles City Attorney's Office is seeking a Legal Secretary I to provide comprehensive secretarial support to attorneys and administrators in a fast-paced legal office. The role includes dictation, transcription, proofreading, calendar management, and filing, with an emphasis on accuracy and reliability.

The position requires one year of clerical or secretarial experience, proficiency in Microsoft Word, and knowledge of legal procedures and terminology.

Qualifications

• Must pass spelling test with no more than five errors.
• Must pass a letter composition exercise.
• At least one year performing clerical or secretarial duties is required.
• Proficient in Microsoft Word and have knowledge of legal procedures and terminology.
• Fast and accurate typist who pays close attention to detail, can work under pressure with minimal supervision, and can perform in a team environment.

Responsibilities

• Provide secretarial support to attorneys or administrators.
• Take and transcribe dictation and minutes of meetings.
• Type and proofread documents; maintain databases and filing systems.
• Manage appointment calendars and answer inquiries from the public or other agencies.
• Assist with general office workload and learn all office functions; complete other duties as assigned.

Skills

Legal procedures

Attention to detail

Team player

Punctuality

Tools

Microsoft Word

Job description

LEGAL SECRETARY I

VARIOUS SECTIONS

Salary Range: $61,679 - $90,180

This position serves as secretary to attorneys or administrators performing a full range of secretarial duties, including taking and transcribing dictation, taking minutes of meetings, typing and proofreading; maintaining databases, filing systems and appointment calendars; answering inquiries from the public or employees of other agencies over the telephone or in person; and ordering office supplies. Must demonstrate the ability to maintain the status of cases being handled; have knowledge of legal and administrative procedures, and sources of information. In addition, this position will assist with the general office workload and will learn all of the functions of the office and complete other duties as assigned. In addition to these general duties, additional assignment specific responsibilities may apply.

All applicants are required to meet the following qualifications:

• Applicants are required to pass a spelling test with no more than five (5) errors;**
• Applicants are required to pass a letter composition exercise;**
• At least one year performing clerical or secretarial duties is required;
• Applicants must be proficient in Microsoft Word and have knowledge of legal procedures and terminology;
• This position requires a fast and accurate typist who pays close attention to detail, is able to work under pressure with minimal supervision, and can performing a team environment;
• Reliable attendance and punctuality are mandatory; and
• This position requires the ability to lift boxes (up to 25 lbs.) with or without reasonable accommodation.

Desired Qualifications

• Knowledge of state and federal court rules, litigation document preparation under the California Court system’s filing requirement and procedures including electronic filings.

Career Path

This position is eligible to automatically promote to Legal Secretary II ($67,505 - $98,637) after 2 years of satisfactory performance. See MOU 3 for details.

Retirement Benefits:

Employees participate in the Los Angeles City Employees’ Retirement System (LACERS), which includes mandatory employee pension contributions through payroll deduction. The City also contributes toward the employee’s retirement benefit. Contribution rates are established by the applicable retirement system an may vary based on employee classification, membership status, and other factors. For more information, please visit: https://www.lacers.org/

Current Location

Position is subject to assignment at any location of the Office of the Los Angeles City Attorney. This position requires regular onsite work. Employer-provided parking is limited and may not be available for this classification. Employees may be responsible for securing and paying for parking at nearby facilities. Applicants are encouraged to review available commute and transportation resources through the City’s COMMUTEwell program. For more information, please visit: https://lacommutewell.com/

Probation

Appointment to this exempt position (non-Civil Service) will be subject to a one-year probationary period as required by Section 1050 of the City Charter. Successful completion of the one-year probationary period will result in tenure with the office.