Legal Secretary

AppleOne Employment Services; Riverside (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

AppleOne Employment Services seeks a skilled Legal Secretary to support attorneys with administrative and litigation tasks in a busy office in Riverside, CA. The role involves preparing legal documents, managing case files, calendaring deadlines, and assisting trial preparation to ensure smooth workflow during peak activity.

The ideal candidate has five years of legal secretarial experience and may substitute related education for part of the experience.

Qualifications

• Five years of experience in a legal office performing secretarial duties.
• High school diploma or GED with accounting coursework preferred.
• Ability to coordinate schedules and manage case calendars.

Responsibilities

• Provide administrative and litigation support to attorneys.
• Prepare legal documents and manage case files.
• Coordinate court deadlines and calendars.
• Support trial preparation activities.

Skills

Communication skills

Confidentiality

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or GED

Accounting coursework

Business/admin/legal secretarial courses

Tools

Case management systems

Document management platforms

Job description

Legal Secretary

• Education – High School graduation or satisfactory equivalent (GED) preferably supplemented by courses in accounting.
• Experience – Five years of experience in a legal office performing secretarial duties. Three years of additional education in business administration, public administration or specialized legal secretarial courses may substitute for up to three years of the required experience on a year for year basis.

Highly desirable qualifications

• Extensive experience providing legal secretarial support in a high volume public sector or private law firm
• Proficiency in preparing, formatting, and proofreading legal documents, including motions, pleadings, subpoenas, and trial binders
• Strong knowledge of court rules, filing procedures, and trial preparation timelines
• Demonstrated ability to coordinate schedules, manage case calendars, and support multiple attorneys simultaneously
• Excellent organizational skills and attention to detail, with the ability to work under strict deadlines
• Experience with case management systems and document management platforms
• Strong communication skills and the ability to maintain confidentiality in handling sensitive legal information

Brief overview of assignment: The candidate will provide essential administrative and litigation support to the Attorney’s Office during a period of increased operational demand. The office is anticipating several trials within the next year, requiring additional assistance in preparing legal documents, managing case files, coordinating court deadlines, calendaring, and supporting trial preparation activities. The individual in this role will work closely with attorneys and legal support staff to ensure timely completion of tasks and smooth workflow throughout the trial preparation process. Due to the complexity and volume of upcoming cases, candidates with extensive legal secretary experience are highly preferred. The selected individual may support any of the three divisions in the Attorney’s Office including Litigation, Public Safety, and/or Municipal Services.

Benefits

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity

Equal Opportunity Employer / Disabled / Protected Veterans

Know Your Rights

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Pay Transparency

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Medical and Wellness Support

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

E-Verify

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Fair Chance Employment

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.