Legal Secretary

Fisher Phillips; Los Angeles (CA); Hybrid; USD 66,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Job summary

Fisher Phillips in Los Angeles seeks a skilled Legal Secretary to support our attorneys in delivering excellent client service. This full-time, hybrid role requires at least five years of legal secretarial experience and proficiency with MS Office, e-filing, and legal management systems.

You will format briefs, file documents, maintain calendars, coordinate travel, and prepare time entries and bills. We offer a comprehensive benefits package including health, dental, vision, 401(k) and generous

Qualifications

• Minimum of a high school diploma; college degree preferred.
• At least five years of experience as a legal secretary.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Knowledge of legal terminology and litigation processes.
• Proficient in MS Office, document management, time entry and e-filing.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File legal documents with state and federal courts (e-filing a plus).
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files and attorney calendars.
• Schedule travel arrangements for attorneys and manage calendars.
• Enter, review and revise timekeeper timesheets with litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide telephone support to attorneys and reception relief.
• Review vendor invoices and submit payment requests.
• Participate in the review and submission of pre-bills and client bills.

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

MS Office

Document Management Systems

Time Entry

Job description

(Los Angeles, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge a plus).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintaining client files.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately entering, reviewing and revising timekeeper timesheets including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Participate in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

The hourly rate range for this position is $48.00- $58.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.