Legal Secretary

Fisher Phillips; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Fisher Phillips, a premier international labor and employment law firm, seeks a skilled Legal Secretary to support attorneys in delivering exceptional client service. This on-site Phoenix Office role focuses on confidential document preparation, calendar management, travel coordination, and timely invoicing to clients.

Ideal candidates have at least five years of experience in a litigation setting, proficiency in MS Office and e-filing platforms, and familiarity with LexisNexis, PACER, and

Qualifications

• Minimum of five years of experience as a legal secretary, preferably supporting a litigation practice.
• Strong knowledge of legal terminology, documents, and litigation procedures.
• Proficiency with Microsoft Office, Word, Excel, PowerPoint, and Outlook; experience with document management systems.
• Experience with LexisNexis, PACER, ECF, and Aderant Milana preferred.
• Ability to manage calendars, travel, and time-entry tasks.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File documents with state and federal courts; e-filing experience preferred.
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars, scheduling deadlines, and travel arrangements.
• Enter, review, and revise timekeeper entries with litigation task codes.
• Prepare attorney reimbursements and mileage submissions.
• Review vendor invoices and submit payment requests.
• Assist with prebills and client invoices.

Skills

Legal secretary experience

Attention to detail

Time management

Communication skills

Education

High school diploma

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Job description

Phoenix Office, On Site

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents.
• File legal documents with state and federal courts; e-filing experience is preferred.
• Proofread all documents carefully and consistently to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and calendaring deadlines.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review, and revise timekeeper entries, including the consistent use of litigation task codes, when applicable.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices for accuracy, prepare check requests, and submit invoices promptly to clients or the Accounting Department for payment.
• Participate in the timely review and submission of prebills and client invoices.

Requirements

• High school diploma or equivalent required; college degree preferred.
• Minimum of five years of experience as a legal secretary required, preferably supporting a litigation practice.
• Experience with LexisNexis, PACER, ECF, Aderant Milana preferred.
• Strong knowledge of legal terminology, legal documents, and litigation procedures.
• Demonstrated ability to create, format, and update tables of contents and tables of authorities.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with document management systems, time-entry software, e-filing platforms, and legal database applications.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced, professional environment.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.