Litigation Secretary

Addison Group; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Addison Group seeks an experienced Litigation Legal Secretary to support a team of at least four attorneys in Houston. The role demands five years of litigation experience, advanced MS Office skills, and the ability to multitask in a fast-paced legal environment.

You will handle drafting, formatting, proofreading, and finalizing pleadings and letters, manage e-filings, and maintain attorney calendars, coordinating depositions and hearings with attention to confidentiality and deadlines.

Qualifications

• Minimum of 5 years of litigation legal secretary experience in a law firm or legal environment.
• Experience supporting multiple attorneys simultaneously, with the ability to support at least four lawyers.
• Advanced proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with electronic court filing systems and legal document management software.
• Prior trial preparation and complex litigation support experience.
• Strong knowledge of legal terminology, litigation procedures, document formatting, and calendaring.

Responsibilities

• Provide high-level administrative and legal support to a minimum of four attorneys.
• Prepare, format, proofread, and finalize legal documents, pleadings, motions, briefs, correspondence, and other litigation-related materials.
• Manage court filings, including electronic filings (e-filing), and ensure compliance with applicable court rules and deadlines.
• Maintain attorney calendars, schedule depositions, hearings, mediations, and client meetings.
• Coordinate trial preparation, including organizing exhibits, preparing binders, and managing case files.
• Assist with discovery management, including organizing documents, tracking deadlines, and coordinating document production.
• Maintain and organize electronic and physical files, ensuring accurate documentation and confidentiality.
• Communicate professionally with clients, opposing counsel, court personnel, and other external parties.
• Monitor litigation deadlines and proactively manage calendars to ensure timely completion of assignments.
• Provide general administrative support, including expense reports, time entry, travel arrangements, and document management as needed.

Skills

Litigation experience

MS Office proficiency

Calendar management

Attention to detail

Communication skills

Tools

Electronic court filing systems

Legal document management software

Job description

Our client is looking to hire an experienced and detail-oriented Litigation Legal Secretary to provide comprehensive administrative and litigation support to a team of at least four attorneys. The ideal candidate will have a minimum of five years of litigation experience, advanced Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced legal environment. Experience with both state and federal court procedures is preferred, and notary certification is a plus.

Key Responsibilities

• Provide high-level administrative and legal support to a minimum of four attorneys.
• Prepare, format, proofread, and finalize legal documents, pleadings, motions, briefs, correspondence, and other litigation-related materials.
• Manage court filings, including electronic filings (e-filing), and ensure compliance with applicable court rules and deadlines.
• Maintain attorney calendars, schedule depositions, hearings, mediations, and client meetings.
• Coordinate trial preparation, including organizing exhibits, preparing binders, and managing case files.
• Assist with discovery management, including organizing documents, tracking deadlines, and coordinating document production.
• Maintain and organize electronic and physical files, ensuring accurate documentation and confidentiality.
• Communicate professionally with clients, opposing counsel, court personnel, and other external parties.
• Monitor litigation deadlines and proactively manage calendars to ensure timely completion of assignments.
• Provide general administrative support, including expense reports, time entry, travel arrangements, and document management as needed.

Required Qualifications

• Minimum of 5 years of litigation legal secretary experience in a law firm or legal environment.
• Experience supporting multiple attorneys simultaneously, with the ability to support at least four lawyers.
• Advanced proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with electronic court filing systems and legal document management software.
• Prior trial preparation and complex litigation support experience.
• Strong knowledge of legal terminology, litigation procedures, document formatting, and calendaring.
• Excellent proofreading, organizational, time-management, and multitasking skills.
• Exceptional attention to detail and the ability to prioritize competing deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience supporting attorneys in both state and federal courts.
• Current notary public commission or willingness to obtain certification.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.