Legal Secretary

Lewis Brisbois; New York (NY); Sur place; USD 75 000 - 85 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision

Life Insurance

401k with employer match

Sick and vacation time

Résumé du poste

Lewis Brisbois in New York seeks a legal secretary with litigation experience to support a team of attorneys in the Entertainment, Media & Sports Practice Group. This role focuses on executive operations, client relations, matter administration, and business development support for a national practice.

You will manage complex calendars for multiple attorneys, coordinate travel, handle client communications, oversee new matter intake in Aderant, and assist with billing and accounting tasks.

Qualifications

• High school diploma or equivalent.
• 5–7 years of legal experience.

Responsabilités

• Manage complex executive calendars for practice group leadership.
• Coordinate travel arrangements, itineraries, accommodations and expenses.
• Serve as primary contact for client communications and relationships.
• Oversee new client and matter intake, engagement letters, conflicts checks, and setup in Aderant.
• Track client projects, matter deadlines and ongoing assignments.
• Prepare, edit, proofread, and redline legal documents.
• Manage DocuSign workflows and execution tracking.
• Maintain electronic filing systems and document management databases.
• Handle attorney timekeeping and support billing functions.
• Coordinate with accounting on retainer balances and client payments.
• Process expense reimbursements and vendor invoices.
• Support client engagement events, conferences, and BD initiatives.
• Collaborate with attorneys, paralegals, and staff for efficient matter management.
• Maintain confidential information while providing executive support.
• Assist with special projects for the Entertainment, Media & Sports Practice Group.

Description du poste

The New York office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. This role will serve as the primary administrative and operational support professional to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, managing executive operations, client relations, matter administration, and business development support for a national practice.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.

Responsibilities

Job Specifications/Requirements:

• High school diploma or equivalent
• At least five (5) to seven (7) years of legal experience
• Manage complex executive calendars, meeting coordination, and scheduling for practice group leadership
• Coordinate travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
• Serve as a primary point of contact for client communications, maintaining professional relationships and ensuring prompt responses to client needs
• Oversee all aspects of new client and matter intake, including engagement letters, conflict check coordination, and client profile and matter setup in Aderant
• Track client projects, matter deadlines, and ongoing assignments to ensure timely completion of legal and business objectives
• Prepare, edit, proofread, and redline legal agreements, correspondence, and other transactional documents
• Manage DocuSign workflows, including document preparation, routing, execution tracking, and distribution of fully executed agreements
• Maintain electronic filing systems and document management databases, ensuring accurate organization and accessibility of client and matter records
• Handle attorney timekeeping and support billing functions, including invoice preparation, review, and distribution to clients
• Coordinate with accounting departments to monitor retainer balances, process applications of retainer funds, locate and confirm client payments, assist with collections efforts, and reconcile client accounts
• Process expense reimbursements, vendor invoices, and other administrative financial transactions
• Organize and support client engagement events, industry conferences, networking functions, and business development initiatives
• Collaborate with attorneys, paralegals, accounting personnel, and other administrative departments to facilitate efficient matter management and exceptional client service
• Maintain confidential client and firm information while providing comprehensive executive, administrative, and secretarial support
• Assist with special projects, practice group operations, and strategic initiatives supporting the continued growth and success of the Entertainment, Media & Sports Practice Group
• Knowledge of Microsoft Office Suite
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential information
• Ability to work effectively in a fast-paced environment

Lewis Brisbois is not accepting search firm submissions for this position.

Qualifications

Minimum Salary

USD $75,000.00/Yr.

Maximum Salary

USD $85,000.00/Yr.