Executive Legal Secretary – Litigation & Entertainment Practice

Lewis Brisbois; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k with employer match

Sick and vacation time

Job summary

Lewis Brisbois in New York seeks a legal secretary with litigation experience to support a team of attorneys in the Entertainment, Media & Sports Practice Group. This role focuses on executive operations, client relations, matter administration, and business development support for a national practice.

You will manage complex calendars for multiple attorneys, coordinate travel, handle client communications, oversee new matter intake in Aderant, and assist with billing and accounting tasks.

Qualifications

• High school diploma or equivalent.
• 5–7 years of legal experience.

Responsibilities

• Manage complex executive calendars for practice group leadership.
• Coordinate travel arrangements, itineraries, accommodations and expenses.
• Serve as primary contact for client communications and relationships.
• Oversee new client and matter intake, engagement letters, conflicts checks, and setup in Aderant.
• Track client projects, matter deadlines and ongoing assignments.
• Prepare, edit, proofread, and redline legal documents.
• Manage DocuSign workflows and execution tracking.
• Maintain electronic filing systems and document management databases.
• Handle attorney timekeeping and support billing functions.
• Coordinate with accounting on retainer balances and client payments.
• Process expense reimbursements and vendor invoices.
• Support client engagement events, conferences, and BD initiatives.
• Collaborate with attorneys, paralegals, and staff for efficient matter management.
• Maintain confidential information while providing executive support.
• Assist with special projects for the Entertainment, Media & Sports Practice Group.

Job description

Lewis Brisbois in New York seeks a legal secretary with litigation experience to support a team of attorneys in the Entertainment, Media & Sports Practice Group. This role focuses on executive operations, client relations, matter administration, and business development support for a national practice.

You will manage complex calendars for multiple attorneys, coordinate travel, handle client communications, oversee new matter intake in Aderant, and assist with billing and accounting tasks.