Legal Secretary

RHF Management, Inc.; Long Beach (CA); On-site; USD 5,366,000 - 6,159,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Life insurance options

Employee assistance program

Collaborative and supportive workplace

Job summary

RHF Management, Inc. in Long Beach, CA is seeking an organized Legal Secretary to support the Assistant General Counsel and Law Department in a mission-driven environment.

This full-time role involves handling confidential documents, coordinating calendars, and aiding litigation support to ensure smooth legal operations. The successful candidate will have at least five years of relevant experience, strong Microsoft Office skills, and excellent organizational abilities.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of five (5) years of experience in a legal secretary/assistant or paralegal role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to maintain strict confidentiality and sound professional judgment.

Responsibilities

• Prepare, proofread, and manage legal documents and correspondence.
• Maintain confidential legal files, contracts, and compliance records.
• Coordinate calendars, meetings, deadlines, and department activities.
• Support litigation matters through document organization and records management.
• Process invoices, legal billings, expense reports, and admin requests.
• Serve as liaison between Law Department, employees, outside counsel, vendors, and stakeholders.
• Manage records retention, archiving, and retrieval processes.

Skills

Microsoft Office Suite

Organizational skills

Time management

Written and verbal communication

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Location: 911 N Studebaker Rd, Long Beach, CA 90815
Pay Range: $38.95 - $44.71 per hour
Employment Type: Full-Time, Non-Exempt

Join Our Mission-Driven Team

Are you an organized, detail-oriented professional who thrives in a fast-paced legal environment? RHF is seeking an experienced Legal Secretary to provide critical administrative and legal support to our Assistant General Counsel and Law Department.

This is an exciting opportunity to become a trusted partner within a collaborative legal team while supporting an organization dedicated to improving lives through affordable housing and community services. If you enjoy managing complex projects, maintaining confidential information, and helping legal operations run smoothly, we'd love to hear from you.

What You'll Do

As our Legal Secretary, you will play a key role in supporting legal operations across the organization by:

• Preparing, proofreading, and managing legal correspondence, agreements, reports, and other legal documents
• Maintaining confidential legal files, contracts, corporate records, and compliance documentation
• Coordinating calendars, meetings, deadlines, and departmental activities
• Supporting litigation matters through document organization, tracking, and records management
• Processing invoices, legal billings, expense reports, and departmental administrative requests
• Serving as a liaison between the Law Department, employees, outside counsel, vendors, and other stakeholders
• Managing records retention, document archiving, and retrieval processes
• Providing exceptional administrative support while maintaining the highest level of confidentiality and professionalism

Required Qualifications

• High School Diploma or equivalent
• Minimum of five (5) years of experience as a Legal Secretary, Legal Assistant, Paralegal, or similar legal support role
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to maintain strict confidentiality and exercise sound professional judgment

Preferred Qualifications

• Additional legal, business, or administrative education or training
• Experience supporting attorneys, in-house counsel, or corporate legal departments
• Active Notary Public Commission, or the ability to obtain and maintain one

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

We Offer :

• Competitive compensation
• Medical, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Life insurance options
• Employee assistance program
• Collaborative and supportive workplace culture

Make a Difference With RHF

If you're a highly organized legal professional who values integrity, confidentiality, and meaningful work, we encourage you to apply. Join RHF and help support a mission that positively impacts communities and improves lives every day.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.