Legal Secretary

RHF (Retirement Housing Foundation); Long Beach (CA); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Life insurance options

Employee assistance program

Professional development opportunities

Collaborative and supportive workplace

Job summary

RHF (Retirement Housing Foundation) is seeking a highly organized Legal Secretary to support the Assistant General Counsel and Law Department in a fast-paced legal environment in Long Beach, CA. You will manage correspondence, confidential files, calendars, and litigation support, ensuring accuracy and privacy.

The position requires a minimum of five years in similar roles, proficiency with Microsoft Office, and excellent communication.

Qualifications

• High School Diploma or equivalent required.
• Minimum of five (5) years in a legal secretary/assistant/paralegal role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to maintain strict confidentiality and exercise professional judgment.

Responsibilities

• Preparing, proofreading, and managing legal correspondence, agreements, reports, and other legal documents
• Maintaining confidential legal files, contracts, corporate records, and compliance documentation
• Coordinating calendars, meetings, deadlines, and departmental activities
• Supporting litigation matters through document organization, tracking, and records management
• Processing invoices, legal billings, expense reports, and departmental administrative requests
• Serving as a liaison between the Law Department, employees, outside counsel, vendors, and other stakeholders
• Managing records retention, document archiving, and retrieval processes
• Providing exceptional administrative support while maintaining confidentiality and professionalism

Skills

Organizational skills

Time management

Written and verbal communication

Professional judgment

Confidentiality

Education

High School Diploma or equivalent

Notary Public Commission (preferred)

Tools

Microsoft Office Suite

Job description

Location: 911 N Studebaker Rd, Long Beach, CA 90815

Pay Range: $38.95 - $44.71 per hour

Employment Type: Full-Time, Non-Exempt

Join Our Mission-Driven Team

Are you an organized, detail-oriented professional who thrives in a fast-paced legal environment? RHF is seeking an experienced Legal Secretary to provide critical administrative and legal support to our Assistant General Counsel and Law Department.

This is an exciting opportunity to become a trusted partner within a collaborative legal team while supporting an organization dedicated to improving lives through affordable housing and community services. If you enjoy managing complex projects, maintaining confidential information, and helping legal operations run smoothly, we'd love to hear from you.

What You'll Do

As our Legal Secretary, you will play a key role in supporting legal operations across the organization by:

• Preparing, proofreading, and managing legal correspondence, agreements, reports, and other legal documents
• Maintaining confidential legal files, contracts, corporate records, and compliance documentation
• Coordinating calendars, meetings, deadlines, and departmental activities
• Supporting litigation matters through document organization, tracking, and records management
• Processing invoices, legal billings, expense reports, and departmental administrative requests
• Serving as a liaison between the Law Department, employees, outside counsel, vendors, and other stakeholders
• Managing records retention, document archiving, and retrieval processes
• Providing exceptional administrative support while maintaining the highest level of confidentiality and professionalism

Required Qualifications

• High School Diploma or equivalent
• Minimum of five (5) years of experience as a Legal Secretary, Legal Assistant, Paralegal, or similar legal support role
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to maintain strict confidentiality and exercise sound professional judgment

Preferred Qualifications

• Additional legal, business, or administrative education or training
• Experience supporting attorneys, in-house counsel, or corporate legal departments
• Active Notary Public Commission, or the ability to obtain and maintain one

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

We Offer

• Competitive compensation
• Medical, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Life insurance options
• Employee assistance program
• Professional development opportunities
• Collaborative and supportive workplace culture

Make a Difference With RHF

If you're a highly organized legal professional who values integrity, confidentiality, and meaningful work, we encourage you to apply. Join RHF and help support a mission that positively impacts communities and improves lives every day.