Legal Secretary: Essential Admin for a Mission-Driven Team

RHF; Long Beach (CA); On-site; USD 81,000 - 93,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Life insurance options

Employee assistance program

Collaborative workplace culture

Job summary

RHF in Long Beach, CA is seeking an organized Legal Secretary to support the Assistant General Counsel and Law Department. You will manage legal documents, maintain confidential files, and coordinate calendars and meetings in a fast-paced environment.

The role requires 5+ years of relevant experience, strong MS Office skills, and excellent communication. This is a full-time, non-exempt position located at 911 N Studebaker Rd, Long Beach, CA.

Qualifications

• High School Diploma or equivalent required.
• Minimum five (5) years of legal secretarial/assist/para-legal experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and exercise professional judgment.

Responsibilities

• Prepare, proofread, and manage legal documents and correspondence.
• Maintain confidential legal files, contracts, corporate records, and compliance documents.
• Coordinate calendars, meetings, deadlines, and departmental activities.
• Support litigation matters through document organization and records management.
• Process invoices, legal billings, expenses, and admin requests.
• Serve as liaison between Law Department, employees, outside counsel, vendors, and stakeholders.
• Manage records retention, archiving, and retrieval processes.
• Provide exceptional administrative support with confidentiality and professionalism.

Skills

Microsoft Office

Strong written/verbal communication

Organizational & time management

Confidentiality & professionalism

Notary Public

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

RHF in Long Beach, CA is seeking an organized Legal Secretary to support the Assistant General Counsel and Law Department. You will manage legal documents, maintain confidential files, and coordinate calendars and meetings in a fast-paced environment.

The role requires 5+ years of relevant experience, strong MS Office skills, and excellent communication. This is a full-time, non-exempt position located at 911 N Studebaker Rd, Long Beach, CA.