Legal Secretary

Rolfe-; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Rolfe & Lobello, P.A. is seeking a dedicated Legal Secretary/Assistant to support attorneys and manage case files. The role involves filing legal documents, coordinating deadlines, and communicating with clients and court personnel in a fast-paced environment.

In-person work at our Jacksonville office, with emphasis on confidentiality, accuracy, and teamwork. Prior legal secretarial experience is preferred, with proficiency in Microsoft Office and case management software.

Qualifications

• Proven experience as Legal Assistant or Legal Secretary.
• Familiarity with legal procedures, court system and protocols.
• Strong computer literacy and proficiency in English.
• Experience with case management software preferred.

Responsibilities

• Provide administrative support to attorney and manage case portfolio.
• Produce and file various legal documents and pleadings.
• Communicate effectively with witnesses, clients, colleagues and attorneys.
• Meet deadlines with organized task lists and reminders.
• Handle incoming mail and emails; prepare files for court appearances.

Skills

Legal Secretary

Legal Procedures

Case Management

Computer Literacy

English Proficiency

Secretarial Skills

Time Management

Attention to Detail

Multitasking

Independent & Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Case Management Software

Job description

Legal Secretary

We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases.

The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.

Legal Assistant/Secretary Responsibilities and Duties:

• Provide administrative support to attorney
• Manage portfolio of cases in case management system using daily task list
• Produce and file various legal documents
• Effectively communicating with witnesses, clients, colleagues and attorneys
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
• Other duties as assigned
• Process incoming mail and email.
• Prepare, e-file, and process pleadings and orders.
• Communication with clients and/or third parties.
• Prepare files for court appearances.

Qualifications and Skills:

• Proven working experience as Legal Assistant or Legal Secretary
• Familiarity with law, legal procedures and protocols, and court system
• Satisfactory knowledge of day-to-day operations of a legal office
• Computer literacy
• Proficiency in English
• Working knowledge of case management software
• Excellent secretarial, time management and organizational skills
• Ability to juggle multiple activities and work under pressure
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Knowledge of legal terminology, regulations and court system
• 1 Year Experience preferred but not required
• Computer Skills
• Excellent Typing Skills
• High volume requires multi-tasking
• Ability to maintain confidentiality
• Detail oriented
• Ability to work quickly, efficiently and independently
• Opportunity for advancement for highly self-motivated individuals.
• Ability to perform repetitive tasks with a high degree of accuracy
• Comfortable working independently and in a team environment
• Strong attention to detail
• Strong organizational and time management skills
• Proficient computer skills
• responsibilities and activities may change at any time with or without notice.

Benefits

Our firm offers comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, generous 401(k) plan match, paid personal and vacation time, paid parking and more.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday 8am - 5pm

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Secretary: 1 year (Preferred)

Work Location:

In person

About us:

Rolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.