Legal Secretary/Collections Specialist

OT Management; Wilmington (DE); On-site; USD 42,000 - 60,000; Full time

Job summary

OT Management seeks a professional legal secretary to support management and attorneys with administrative and secretarial duties. The role includes collection calls, text follow-ups, court appearances, and researching case information.

The ideal candidate will have strong communication, detail orientation, and 3+ years of experience in a similar role. Proficiency in MS Office, time management, and organizational skills are essential.

Qualifications

• High school diploma or equivalent required.
• Associate degree in legal studies or related field, or intent to pursue one.
• Minimum 3 years’ experience in a similar role.
• In-depth knowledge of legal documents and terminology.
• Skilled with MS Office.
• Excellent time-management and organizational skills.
• Good written and verbal communication skills.

Responsibilities

• Oversee a range of administrative and secretarial tasks for management and attorneys.
• Make collection calls and follow up with text messages.
• Attend court proceedings and research case information.
• Schedule meetings and coordinate calendars.
• File legal documents and manage records.

Skills

Communication

Detail-oriented

Team player

Time management

Written/verbal communication

Research ability

Court procedures knowledge

Fair housing knowledge

Education

High school diploma or equivalent

Associate degree in legal studies or related field

Tools

MS Office

Job description

Our management firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary & collections specialist, your principal goal is to support management and its attorneys by performing a range of clerical duties, including making collection calls, following up with text messages, attending court proceedings, researching case information, scheduling meetings, and filing legal documents.

The ideal candidate for this role will have:

• Strong communication skills, including the ability to compose proper letters and emails.
• Detail-oriented.
• Team player.
• Great work ethic.
• Upbeat Can-do attitude.
• Easy-going and firm.
• Experience dealing with landlord/tenant court.
• Ability to research proper codes.
• Familiar with fair housing.
• Form 50 holder.

Requirements:

• High school diploma or equivalent qualification required.
• Associate degree in legal studies or related field, or a want to pursue one.
• A minimum of 3 years’ experience in a similar role.
• In-depth knowledge of legal documents and terminology.
• Skilled with MS Office.
• Excellent time-management and organizational skills.
• Good written and verbal communication skills.