Legal Secretary

Mayer LLP; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Hybrid schedule

PTO 16 days

401k + match

Year-end bonus

Employee referral bonus

Job summary

Mayer LLP in Houston, TX is seeking a Legal Secretary to support attorneys in litigation defense, organize files, and manage docketing and scheduling. You will handle client communication, document preparation, and research while maintaining confidentiality.

The role requires excellent organizational and communication skills, proficiency with Microsoft Office, and experience with e-filing; a hybrid in-office/remote schedule is offered with a strong benefits package.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools).
• Knowledge of e-filing in state and federal courts.
• Previous experience working as a legal secretary on the litigation defense side is highly preferred.
• Knowledge of court rules and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

Responsibilities

• Greet clients and visitors in a professional and friendly manner.
• Answer phone calls, take messages, and direct calls to the appropriate person.
• Coordinate and schedule depositions, hearings, and meetings.
• Assist with document preparation.
• Conduct legal research and gather relevant case information.
• Organize and maintain case files in document management system (iManage).
• Coordinate and schedule meetings, conferences, and travel arrangements.
• Maintain and organize client files and records.
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner.
• Open new files and running conflicts.
• Updating docket sheet or information sheet on the file.
• Perform general clerical duties such as filing, scanning, and data entry.
• Provide administrative support to attorneys and staff as needed.

Skills

Organizational skills

Communication

Microsoft Office

Legal software

e-filing knowledge

Litigation defense experience

Court rules knowledge

Confidentiality

Independent worker

Team player

Tools

Westlaw

Harvey AI

Coyote

PointOne

iManage

Job description

Responsibilities

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, take messages, and direct calls to the appropriate person
• Coordinate and schedule depositions, hearings, and meetings
• Assist with document preparation
• Conduct legal research and gather relevant case information
• Organize and maintain case files in document management system (iManage)
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and running conflicts
• Updating docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Experience

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
• Knowledge of e-filing in state and federal courts
• Previous experience working as a legal secretary on the litigation defense side is highly preferred
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:

• Westlaw
• Harvey AI
• Coyote
• PointOne
• iManage

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

$60,000 - $75,000 a year

Compensation is commensurate with experience

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