Legal Secretary

Rumberger Kirk & Caldwell PA; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance with firm paid HSA

Dental and vision insurance

Life insurance

Short term disability

Long term disability

Aflac supplemental plans

Complimentary Calm app

Gym access

Job summary

Rumberger Kirk & Caldwell PA seeks a legal assistant to support attorneys in delivering legal services. The role provides administrative and clerical support across multiple attorneys, drafting documents, managing case files, and assisting in trial preparation while maintaining confidentiality of sensitive information related to cases and clients.

The position involves drafting pleadings, reviewing mail, opening new files, coordinating depositions, e-filing, billing support, travel arrangements,

Qualifications

• High school diploma or equivalent.
• 3+ years of extensive litigation secretarial/assistant experience.
• Ability to work independently with minimal supervision and with flexibility to meet deadlines.
• Team player with collaborative skills.

Responsibilities

• Draft, format, and edit pleadings and other legal documents for attorney review.
• Review incoming mail, faxes, and emails; prepare outgoing mail.
• Open new files and run conflict searches for new matters.
• Organize and manage client files in paper and electronic formats.
• Communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-file documents, mail, and faxes.
• Schedule depositions, hearings, mediations, and inspections.
• File with federal, state courts and agencies; e-file with attorney approval.
• Print and circulate e-filed documents.
• Answer calls and take messages; forward calls as appropriate.
• Review and release time for attorneys as directed.
• Prepare for trial by organizing documents and evidentiary exhibits.
• Assemble binders for depositions and mediations.
• Update client and trial lists for accuracy.
• Prepare attorney expense reports; make travel arrangements.
• Assist in training of new hires.
• Review pre-bills and distribute revisions as well as ensuring their accuracy before sending bills.
• Provide coverage for other assistants during PTO.
• Complete all other projects/duties as assigned.

Skills

Team player

Creative problem solving

Independent worker

Litigation secretarial

Education

High school diploma or equivalent

Job description

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.

Essential Functions and Basic Duties :

• Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.
• Review all incoming mail, faxes and emails.
• Prepare and send outgoing mail.
• Open new files for new matters and new clients, including running conflict searches for new cases.
• Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
• Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-file documents, paper mail, hand-delivery and faxes.
• Schedule depositions, hearings, mediations and inspections.
• Federal, state court and agency filings, including e-filing with attorney approval.
• Print and circulate e-filed documents.
• Answer attorney calls and take messages; forward calls as appropriate.
• Review and release time for attorneys as directed.
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
• Assemble binders for depositions and mediations.
• Update client case lists to ensure accuracy.
• Update trial, mediation and case lists to ensure accuracy.
• Prepare attorney expense reports.
• Make travel arrangements for attorneys.
• Assist in training of new hires.
• Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.
• Provide coverage for other assistants while out on PTO.
• Complete all other projects/duties as assigned.

Qualifications :

• High school diploma or equivalent.
• Team player.
• Creative problem solving.
• Ability to work independently with minimal supervision and with flexibility to meet deadlines.
• 3+ years of extensive litigation secretarial/assistant experience.

Benefits Include :

• Paid time off and paid holidays.
• Paid parking.
• Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.
• Health insurance with firm paid HSA contributions on select plans..
• Dental and vision insurance.
• Firm paid Life insurance.
• Firm paid short term disability.
• Long Term Disability insurance.
• Optional Aflac supplemental plans.
• Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools.
• Access to a company sponsored financial wellness program.