Legal Secretary

Jackson Lewis P.C.; Florida; Hybrid; USD 65,000 - 77,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Jackson Lewis P.C. is seeking a Litigation Legal Secretary in Orange County, CA to support a dynamic team of attorneys. The role requires 5+ years of legal experience, familiarity with ECF and California e-filing, and proficiency in document management tools like NetDocs.

The position involves preparing pleadings, managing calendars, and assisting with invoicing and travel arrangements. The successful candidate will be detail-oriented, able to multi-task in a busy litigation environment, and

Qualifications

• 5+ years minimum legal experience, preferably in labor and employment law.
• Solid understanding of basic technical legal terminology.
• Experience working in ECF and California state e-filing systems.
• Experience with a document database system (e.g., NetDocs).
• Proficiency in Windows, Word, and Outlook.
• Familiarity with billing software (e.g., InTapp) and expense reporting software (e.g., Concur).
• Experience supporting 4+ active attorneys at one time; trial prep a plus.
• Strong verbal and written communication skills, proofreading, and attention to detail.
• Ability to multi-task while meeting deadlines.

Responsibilities

• Maintain electronic case files and update them per established protocols.
• Assist with preparation and revision of pleadings, discovery submissions, and documents in agency, state, and federal matters.
• Assist with administrative filings and exhibits in agency matters.
• Prepare exhibits for submission in various matters.
• Maintain and review attorney calendars to meet filing deadlines.
• Complete monthly expense reports for assigned attorneys.
• Assist with monthly client invoicing with the billing department.
• Monitor CLE needs and assist with bar admissions as needed.
• Coordinate travel arrangements and update reservations with the travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements with the new business team.
• Maintain current knowledge of case status and deadlines.

Skills

Legal experience

Document management

Billing software

Communication skills

Education

Associate or Bachelor’s degree

Tools

ECF

NetDocs

Job description

Litigation Legal Secretary – Orange County, CA

Jackson Lewis P.C. is seeking a Litigation Legal Secretary to support a dynamic team of attorneys at its Orange County office.

Responsibilities

• Maintain electronic case files and update them according to established protocols for easy search.
• Assist with preparation and revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
• Assist with preparation of administrative filings and exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to ensure filing deadlines and other obligations are met.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with the billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions as needed.
• Book and organize travel arrangements including flights, hotels, transportation, and update reservations through the firm’s travel agency.
• Prepare notebooks and perform proofreading of documents.
• Run conflict checks and open new client engagements in collaboration with the new business team.
• Keep current knowledge of the status of assigned attorneys’ cases and projects.
• Oversee a wide variety of complex and confidential, time‑sensitive material.
• Perform other administrative duties as assigned.

Qualifications

• 5+ years minimum legal experience, preferably in labor and employment law.
• Solid understanding of basic technical legal terminology.
• Experience working in ECF and California state e‑filing systems.
• Experience with a document database system (e.g., NetDocs).
• Proficiency in Windows, Word, and Outlook.
• Familiarity with state and federal rules and procedures, and general legal procedures.
• Familiarity with billing software (e.g., InTapp) and expense reporting software (e.g., Concur) – a strong plus.
• Experience supporting 4+ active attorneys at one time – a strong plus.
• Experience with trial preparation – a plus.
• Strong verbal and written communication skills, excellent proofreading skills, and a strong attention to detail.
• Ability to multi‑task while maintaining quality work and meeting deadlines.
• Strong interpersonal skills and the ability to work well in a busy litigation team environment.
• Reliability, punctuality, and attendance.
• Associate degree or 4‑year college degree preferred; relevant experience considered.

Benefits

• Hybrid work arrangement.
• Hourly salary range: $47.20 – $55.60 (California), with compensation based on experience and other factors.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.