LEGAL SECRETARY

State of California; California (MO); Hybrid; USD 49,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

CalPERS pension

Paid vacation

Paid sick leave

Professional development days

Public transit passes

Pre-tax parking

Telework option

Job summary

State of California in Sacramento seeks an experienced Legal Secretary to support two to four attorneys with high discretion. Responsibilities include typing, editing and formatting complex legal documents, serving pleadings in multiple courts, and maintaining executive calendars with travel planning.

The role requires independent work in a team setting under supervision, with potential hybrid telework and in-office duties.

Qualifications

• Legal secretary support for multiple attorneys with high discretion.
• Typing, editing and formatting legal documents and pleadings.
• Manage calendars, meetings and travel arrangements.

Responsibilities

• Type and format legal correspondence, petitions, briefs and opinions.
• Serve pleadings in State, Federal and Appellate courts.
• Maintain calendars and schedule meetings, including executives.
• Arrange travel and prepare expense claims; handle special projects.

Skills

Typing

Editing

Formatting

Scheduling

Travel arrangements

Legal terminology

Calendars management

Tools

MS Office

E-filing

Job description

Title

Enforcement and Legal Office Support

Department

Department of Social Services

Classification

JC-534783

Salary

$4,371.00 - $5,748.00 per Month

$4,371.00 - $5,473.00A $4,591.00 - $5,748.00B

Employment Type

Permanent, Full Time

Location

Sacramento, California (hybrid telework and in office).

Final Filing Date

10/21/2026

Selected Candidate Notice

SELECTED CANDIDATE MAY BE ENTITLED TO A RECRUITMENT AND RETENTION PAY DIFFERENTIAL FOR THIS DESIGNATED LOCATION.

Job Description

The Legal Secretary independently and effectively supports two to four attorneys, including senior level staff. The Legal Secretary will perform the most complex secretarial work involving the highest degree of difficulty, sensitivity, and discretion.

The incumbent will type, edit, and format legal correspondence, petitions, briefs and legal opinions, pleadings, motions, testimonials, and depositions; proofread and prepare form letters, files, and e-files; serve legal pleadings in multiple jurisdictions including State, Federal, and Appellate courts. The incumbent maintains calendars for assigned attorneys and must be able to schedule meetings and appointments often including high-level executive staff, independently resolving any scheduling conflicts that arise. In addition, the Legal Secretary will make travel arrangements and prepare travel expense claims and may be assigned special projects for an attorney assigned to a complex case.

The incumbent must have an understanding of difficult technical and legal terms covering a wide variety of disciplines and areas of law. Additionally, the incumbent must be able to analyze and apply rules, regulations, statutes, and laws regarding legal procedures applicable to typing, processing, and serving legal documents.

The Legal Secretary works independently as well as in a team environment with other Legal Secretaries and Senior Legal Typists, under the supervision of a Legal Support Supervisor I.

Working Conditions

This work location is very convenient! This location is two blocks from the light rail and public transportation: within walking distance to the State Capitol, parks, restaurants, farmer’s markets and the Golden 1 Arena. Our building has easy access to I-5, Highway 50, and Highway 80.

This position may be eligible for Hybrid work. In-person attendance is required based on the operational needs of the position and in accordance with Executive Order N-22-25 the Statewide Hybrid Telework Policy, Government Code section 14200, and any applicable department telework requirements. The successful candidate must reside in California at the time of appointment. Proof of California residency may be required.

Please note: Regular commute is not compensable.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• Employee must report to the office 4 days a week; if telework ceases then full time office required.
• Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.
• Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

Benefits

• Medical coverage
• CalPERS pension upon retirement
• Two weeks paid vacation per year
• Two weeks paid sick leave per year
• Two paid Professional Development Days
• One paid Personal Holiday
• Pre-tax parking fee program
• Public transit (mass transit) passes
• 100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS)
• 100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS
• Vanpool drivers and riders 100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS

Personal Leave Program (PLP) 2025

Personal Leave Program (PLP) 2025 - Salaries do not reflect reductions from the Personal Leave Program, please see the applicable Memorandum of Understanding (MOU) for additional information on the length and percentage of reductions.

Examination Information

Those interested in obtaining employment with any state agency must apply and compete through the state hiring and recruitment process.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

EEO Contact

EEO Office
[phone]
[e-mail]

California Relay Service

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.