LEGAL SECRETARY

California Department of Social Services; Sacramento (CA); Hybrid; USD 4,400 - 5,700; Full time

Job summary

California Department of Social Services (CDSS) is seeking two permanent, full-time Legal Secretaries in the Legal Operations Branch. The positions are based in the Sacramento Headquarters and report to a Legal Support Supervisor I.

The role requires calendar management, legal document processing across multiple jurisdictions, and hearing preparation support for attorneys. A typing speed of 45 wpm and experience with electronic databases are essential.

Qualifications

• Typing speed of 45 wpm required.
• Experience organizing calendars for attorneys/policy management.
• Ability to format and proofread legal documents.

Responsibilities

• Maintain calendar for policy management and attorneys.
• Process and file legal documents across jurisdictions.
• Support legal analysts and attorneys with hearing prep.

Skills

Typing 45 wpm

Calendar management

Administrative support

Tools

Electronic databases

Legal document processing

Job description

Position Details

Job Code #: JC-533810

Position(s): 800-310-1282-910 800-310-1282-028

Working Title: Legal Secretary

Classification: LEGAL SECRETARY

Salary: $4,371.00 - $5,473.00 A

Salary: $4,591.00 - $5,748.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 2

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The mission of the California Department of Social Services is to serve, protect, and support the people of California experiencing need in ways that empower wellbeing and disrupt systemic inequities. The vision of the California Department of Social Services is to provide quality services with a commitment to an inclusive, diverse, and equitable California where all people can thrive.

CDSS Guiding Principles

Diversity. Equity. Inclusion. Accessibility. Belonging. We ensure opportunities for everyone to participate in a meaningful way in fulfilling the mission and vision of CDSS.

Community Engagement. We prioritize the lived experiences of community members as a driving force behind the creation, implementation, desired impact, or change of programs and services.

Empowerment. We engage, operate, and advocate from the understanding that each community and person have desires and capabilities to lead in their own life.

Quality Services. We provide services that align intent and impact by ensuring that they are accessible, community driven, interconnected, and continuously improved.

Data Defined Outcomes. We equitably collect and analyze data, take data-driven action, and measure outcomes relevant to those we serve, ensuring transparency and accountability.

Job Description and Duties

The California Department of Social Services (CDSS) Legal Division is recruiting to fill two permanent full-time Legal Secretary positions in the Legal Operations Branch (LOB). The positions are located in the Sacramento Headquarters office and report to a Legal Support Supervisor I in the Legal, Policy, and Program Services Unit (LPPSU).

The Legal Secretary is often the first point of contact for the Branch and interacts with all levels of staff and every division within the Department. They are an integral member of the LOB team, and their work is critical to the team’s overall success.

The Legal Secretary will maintain the calendar and schedule for policy management and attorneys and be responsible for processing and filing legal documents in multiple jurisdictions. They will also provide support to legal analysts and attorneys with hearing preparation. Additional duties include typing, formatting, proofreading, and processing a wide variety of legal documents. This position also requires experience with electronic databases for the purpose of logging and tracking assignments.

Consider joining our team in LOB, where we foster a spirit of collaboration, professional development, and personal excellence as we carry out the important work of the Division and Department.

The Department of Social Services does not participate in E-Verify for employment authorization purposes. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

You will find additional information about the job in the Duty Statement.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Please Note: A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application to be considered for this position. Applications submitted without an SOQ may be disqualified for this position.

Do not include any confidential information in any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.

The selected candidate will be subject to a criminal records background check clearance by the Department of Justice and the Federal Bureau of Investigations. A criminal conviction or history does not in and of itself preclude employment.

A current typing certificate (issued within the past four years) verifying typing speed of a minimum of 45 wpm is required for this position.

Interested applicants must submit the following application materials:

• Completed State Employment Application Form (STD 678). Include the Job Title of this position in the “Examination or Job Title for Which You Are Applying” section located on Page 1 of the STD 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Statement of Qualifications (Instructions referenced above)

You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is inaccurate or incomplete. Resumes will not take the place of employment history.

If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.

Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.

Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.