LEGAL SECRETARY

State of California; California; Ibrido; USD 49.000 - 64.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical coverage

CalPERS pension upon retirement

Two weeks paid vacation per year

Two weeks paid sick leave per year

Two paid Professional Development Days

Public transit advantages

Descrizione del lavoro

The California Department of Social Services (CDSS) Legal Division is hiring two permanent full-time Legal Secretary positions in the Legal Operations Branch. The roles are based in Sacramento and report to a Legal Support Supervisor I in LPPSU.

Responsibilities include calendar management, filing, hearing prep, and assisting attorneys with various legal documents. Candidates must meet the minimum requirements, may work in a hybrid arrangement, and must be authorized to work in the United States

Competenze

• Typing speed of a minimum 45 wpm is required.
• Strong proofreading, editing, and organizational skills.
• Proficient in written and verbal communication with the public and staff.
• Experience using databases to log and track data.

Mansioni

• Maintain calendar and schedule for policy management and attorneys.
• Process and file legal documents in multiple jurisdictions.
• Provide support to legal analysts and attorneys with hearing preparation.
• Typing, formatting, proofreading, and processing a wide variety of legal documents.
• Use electronic databases to log and track assignments.

Conoscenze

Typing 45 wpm

Proofreading

Organizational skills

Written and verbal communication

Experience with databases

Formazione

Low-level education not specified

Strumenti

Electronic databases

Descrizione del lavoro

$4,371.00 - $5,748.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/16/2026

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

The California Department of Social Services (CDSS) Legal Division is recruiting to fill two permanent full-time Legal Secretary positions in the Legal Operations Branch (LOB). The positions are located in the Sacramento Headquarters office and report to a Legal Support Supervisor I in the Legal, Policy, and Program Services Unit (LPPSU).

The Legal Secretary is often the first point of contact for the Branch and interacts with all levels of staff and every division within the Department. They are an integral member of the LOB team, and their work is critical to the team’s overall success.

The Legal Secretary will maintain the calendar and schedule for policy management and attorneys and be responsible for processing and filing legal documents in multiple jurisdictions. They will also provide support to legal analysts and attorneys with hearing preparation. Additional duties include typing, formatting, proofreading, and processing a wide variety of legal documents. This position also requires experience with electronic databases for the purpose of logging and tracking assignments.

Consider joining our team in LOB, where we foster a spirit of collaboration, professional development, and personal excellence as we carry out the important work of the Division and Department.

The Department of Social Services does not participate in E-Verify for employment authorization purposes. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

Need help with applying for positions, taking an examination, or preparing for interviews? Our team is here to support you, reach out anytime at [e-mail] . For guidance on applying for a state job, visit Three Steps to a State Job

You will find additional information about the job in the Duty Statement.

Working Conditions

This work location is very convenient! This location is two blocks from the light rail and public transportation: within walking distance to the State Capitol, parks, restaurants, farmer’s markets and the Golden 1 Arena. Our building has easy access to I-5, Highway 50, and Highway 80. This position may be eligible for Hybrid work. In-person attendance is required based on the operational needs of the position and in accordance with Executive Order N-22-25 the Statewide Hybrid Telework Policy, Government Code section 14200, and any applicable department telework requirements. The successful candidate must reside in California at the time of appointment. Proof of California residency may be required. Please note: Regular commute is not compensable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY

LEGAL SECRETARY $4,371.00 - $5,473.00A $4,591.00 - $5,748.00B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

2

Work Location:

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The mission of the California Department of Social Services is to serve, protect, and support the people of California experiencing need in ways that empower wellbeing and disrupt systemic inequities. The vision of the California Department of Social Services is to provide quality services with a commitment to an inclusive, diverse, and equitable California where all people can thrive.

We ensure opportunities for everyone to participate in a meaningful way in fulfilling the mission and vision of CDSS.

Diversity. Equity. Inclusion. Accessibility. Belonging.

We prioritize the lived experiences of community members as a driving force behind the creation, implementation, desired impact, or change of programs and services.

We engage, operate, and advocate from the understanding that each community and person have desires and capabilities to lead in their own life.

We provide services that align intent and impact by ensuring that they are accessible, community driven, interconnected, and continuously improved.

We equitably collect and analyze data, take data-driven action, and measure outcomes relevant to those we serve, ensuring transparency and accountability.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

The selected candidate will be subject to a criminal records background check clearance by the Department of Justice and the Federal Bureau of Investigations. A criminal conviction or history does not in and of itself preclude employment. A current typing certificate (issued within the past four years) verifying typing speed of a minimum of 45 wpm is required for this position.

Desirable Qualifications

• Ability to learn legal terminology, concepts, and technical legal terms.
• Strong proofreading, editing, and organizational skills.
• Proficient in written and verbal communication with the public and all levels of staff.
• Experience using databases to log and track data.
• Demonstrate initiative and willingness to assume increased responsibility.
• Experience with both correspondence and Style Guide manuals.
• Use of tact and discretion in dealing with confidential and sensitive matters.
• Ability to multitask, collaborate, and exhibit flexibility.

Benefits

• Medical coverage
• CalPERS pension upon retirement
• Two weeks paid vacation per year
• Two weeks paid sick leave per year
• Two paid Professional Development Days
• One paid Personal Holiday
• Pre-tax parking fee program
• Transportation Reimbursement: Public transit (mass transit) passes. 100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).
• Transportation Reimbursement: 100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.
• Vanpool drivers and riders: 100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.

Personal Leave Program (PLP) 2025

Personal Leave Program (PLP) 2025 - Salaries do not reflect reductions from the Personal Leave Program, please see the applicable Memorandum of Understanding (MOU) for additional information on the length and percentage of reductions.

Examination Information

Those interested in obtaining employment with any state agency must apply and compete through the state hiring and recruitment process.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.