Legal Secretarial Assistant III

New York City Police Department; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

The New York City Police Department's Medical Division seeks a Legal Secretarial Assistant III to perform proofreading, dictation editing, and medical records management. The role includes transcription, data entry, and coordinating meetings for senior officials, with a focus on accuracy and confidentiality.

Requirements include secretarial education/experience, typing and stenography capabilities, and proficiency with Microsoft Office.

Qualifications

• Associate degree with secretarial science or equivalent.
• One year of satisfactory general secretarial experience or six months of legal secretarial experience with an associate degree.
• Two years of general secretarial experience or one year of legal secretarial experience with a high school diploma plus educational equivalence.
• Completion of a one-year specialized training program or 30 credits with 12 in secretarial fields may substitute for one year of experience.

Responsibilities

• Proofread medical briefs, reports, and other documents.
• Listen to audio files and edit doctors' dictations.
• Read and organize medical records; maintain medical files and legal documents.
• Transcribe from various sources.
• Data entry, assist in office procedures, answer phones, track correspondence, and forward to staff.
• Coordinate meetings for high-level officials.

Skills

Typing 55 wpm

Stenography

Legal dictation

Microsoft Office

Medical terminology

Medical transcription

Education

Associate degree with secretarial/office technology

High school diploma with 2 years general secretarial experience

Specialized training program in secretarial science

Tools

Microsoft Word/Office

Job description

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Medical Division is seeking a qualified candidate to fill the role of Legal Secretarial Assistant III to perform the following duties which include, but are not limited to;

• Proofreading medical briefs, reports, and other documents
• Listen to audio files and edit doctor's dictations
• Read/organize medical records
• Maintain medical files and other pertinent legal documents as well as transcribing from various sources.
• Experience taking dictation and transcribing notes
• Perform related clerical work, including, but not limited to data entry, assist in the development of office procedures, answering phones and dispensing information for agency officials, track correspondence and requests for action and forward to the appropriate staff
• Coordinates meetings for high level officials.

Additional Information

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Minimum Qualifications

• An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
• An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
• A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
• Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

Preferred Skills

• Ability to type at a minimum rate of 40 words per minute. - Experience with Microsoft Suit Applications. - Familiarity with medical terminology - Experience with medical transcribing

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.