Legal Secretarial Assistant III

City of New York; New York (NY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Pension

Paid leave

Pre-tax programs

Job summary

City of New York's Medical Division seeks a Legal Secretarial Assistant III to support legal and medical case work. You will proofread briefs, transcribe dictation, and manage medical records with meticulous accuracy.

The role requires strong typing, secretarial experience, and the ability to coordinate meetings for high-level officials, plus data entry and filing duties within a fast-paced public sector environment.

Qualifications

• Associate degree with secretarial/office technology focus or equivalent.
• An associate degree plus one year of professional general secretarial experience or six months of professional legal secretarial experience.
• A four-year high school diploma or equivalent with two years of general secretarial or one year of legal secretarial experience.
• Substitution options may apply with specialized training/credits while requiring a high school diploma.

Responsibilities

• Proofread medical briefs, reports and other documents.
• Listen to audio files and edit doctor’s dictations.
• Read and organize medical records.
• Maintain medical files and transcription of various sources.

Skills

Typing 55 wpm

Legal dictation

Secretarial experience

Education

Associate degree with secretarial/office tech focus

Associate degree + legal secretarial experience

High school diploma + secretarial experience

Education/experience equivalence with substitutions

Job description

Job Description

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order.

The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Medical Division is seeking a qualified candidate to fill the role of Legal Secretarial Assistant III to perform the following duties which include, but are not limited to;

• Proofreading medical briefs, reports, and other documents
• Listen to audio files and edit doctor's dictations
• Read/organize medical records
• Maintain medical files and other pertinent legal documents as well as transcribing from various sources.
• Experience taking dictation and transcribing notes
• Perform related clerical work, including, but not limited to data entry, assist in the development of office procedures, answering phones and dispensing information for agency officials, track correspondence and requests for action and forward to the appropriate staff
• Coordinates meetings for high level officials.

ADDITIONAL INFORMATION

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or

2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or

3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or

4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.