Legal Secretarial Assistant III

POLICE DEPARTMENT; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

New York City Police Department is seeking a qualified Legal Secretarial Assistant III within the Medical Division. The role involves proofreading medical briefs, editing dictations, organizing medical records, and transcribing from various sources.

The position requires typing proficiency, legal dictation capability, and familiarity with medical terminology. Residency and compliance with city employment policies apply, with a full time civil service schedule in New York City.

Qualifications

• Must type at least 55 wpm and, for some roles, take legal dictation.
• Experience with medical terminology and transcription is preferred.
• Secretarial experience in a legal/medical setting is advantageous.

Responsibilities

• Proofread medical briefs, reports, and documents.
• Listen to audio files and edit doctors' dictations.
• Read/organize medical records and maintain files.
• Transcribe from various sources and track action items.
• Coordinate meetings for high level officials.

Skills

Typing 55 wpm

Legal dictation

Dictation transcription

Education

Associate degree in secretarial science/related

Professional secretarial experience

High school diploma or equivalent

Tools

Microsoft Office Suite

Medical terminology

Medical transcription software

Job description

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Medical Division is seeking a qualified candidate to fill the role of Legal Secretarial Assistant III to perform the following duties which include, but are not limited to;

• Proofreading medical briefs, reports, and other documents
• Listen to audio files and edit doctor's dictations
• Read/organize medical records
• Maintain medical files and other pertinent legal documents as well as transcribing from various sources.
• Experience taking dictation and transcribing notes
• Perform related clerical work, including, but not limited to data entry, assist in the development of office procedures, answering phones and dispensing information for agency officials, track correspondence and requests for action and forward to the appropriate staff
• Coordinates meetings for high level officials.

ADDITIONAL INFORMATION:

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Minimum Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

Preferred Skills

• Ability to type at a minimum rate of 40 words per minute.
• Experience with Microsoft Suit Applications.
• Familiarity with medical terminology
• Experience with medical transcribing

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.