Litigation Calendar Specialist

Siler & Ingber, LLP; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Siler & Ingber, LLP is seeking a full-time Calendar Clerk to support our in-office litigation team. The role focuses on managing attorney calendars, tracking deadlines, and scheduling hearings, depositions, client meetings, and other court-related events with accuracy and proactive coordination.

You will collaborate with attorneys, paralegals, and court staff, maintain the master calendar, and ensure confidentiality of case files and scheduling logs while handling routine administrative duties

Qualifications

• Minimum 3 years of calendar clerk, scheduling, or legal administrative experience, ideally in a litigation environment.
• Strong organizational skills, impeccable attention to detail, and ability to manage multiple deadlines under pressure.
• Excellent verbal and written communication skills; ability to interact professionally with attorneys, clients, and court personnel.

Responsibilities

• Maintain and update the firm’s master calendar of hearings, mediations, depositions, court appearances, and client meetings.
• Coordinate with attorneys, paralegals, clients, opposing counsel, and court staff to schedule, confirm, and reschedule as necessary.
• Track and input key case deadlines, statute of limitations, filing dates, and ensure nothing slips through the cracks.
• Resolve scheduling conflicts, communicate changes, and distribute finalized calendars/updates to relevant parties.
• Answer phone and email inquiries about scheduling, update internal case-management system with calendar entries.
• Collaborate with litigation and intake teams to ensure all scheduling details are entered accurately.
• Maintain confidentiality and organization of case files, scheduling logs, and related documentation.
• Other administrative duties as required.

Skills

Calendar management

Organization

Communication

Attention to detail

Legal administrative experience

Tools

Smart Advocate

Job description

Siler & Ingber, LLP is seeking a full-time Calendar Clerk to support our in-office litigation team. The role focuses on managing attorney calendars, tracking deadlines, and scheduling hearings, depositions, client meetings, and other court-related events with accuracy and proactive coordination.

You will collaborate with attorneys, paralegals, and court staff, maintain the master calendar, and ensure confidentiality of case files and scheduling logs while handling routine administrative duties