Legal & Risk Admin Assistant — Construction (ESOP)

Donley Inc.; Cleveland (OH); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

401k with Company Match

Employee Owned - ESOP

PTO

Bonus Structure

Wellness Program

Free On-site Parking

Job summary

Donley Inc. in Cleveland is seeking a full-time Legal and Risk Administrative Assistant to support the General Counsel and Risk Manager, handling confidential matters and coordinating legal, insurance, and risk processes across construction operations.

This role covers contracts, licensing, claims, COIs, and compliance, requiring meticulous organization and discretion, with exposure to a nationally recognized builder committed to safety, ESOP ownership, and client-focused performance.

Qualifications

• 3+ years administrative experience, preferably supporting legal, risk, or insurance functions.
• Experience in construction industry or with construction contracts is a strong plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with contract management software or claims tracking tools.

Responsibilities

• Maintain contract/policy/license/registration logs/databases and track key dates.
• Coordinate with outside counsel, subcontractors, and vendors for claim processing and management.
• Support litigation.
• Assist in preparing, reviewing, and tracking construction contracts, subcontracts, and vendor agreements and claims files.
• Manage lien filings and related issues.
• Review and maintain information relating to required licensing/registrations.

Skills

Discretion

Organizational skills

Attention to detail

Microsoft Office

Time management

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Contract management software

Document management systems

Claims tracking tools

Job description

Donley Inc. in Cleveland is seeking a full-time Legal and Risk Administrative Assistant to support the General Counsel and Risk Manager, handling confidential matters and coordinating legal, insurance, and risk processes across construction operations.

This role covers contracts, licensing, claims, COIs, and compliance, requiring meticulous organization and discretion, with exposure to a nationally recognized builder committed to safety, ESOP ownership, and client-focused performance.