Administrative Assistant (OH)

Donley's; Cleveland (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Work-Life Balance

PTO

Bonus Structure

Medical Insurance

FSA or HSA

401k with Company Match

Employee Owned - ESOP

Service Awards

Employee Referral Bonus

Short & Long-Term Disability

Life Insurance

Wellness Program

Fitness Center

Free On-site Parking

Job summary

Donley’s Cleveland office is seeking a full-time Administrative Assistant to provide high-level administrative and organizational support to the General Counsel and Risk Manager. This role requires meticulous attention to detail, discretion with confidential matters, and the ability to manage multiple priorities across legal, insurance, and risk management functions related to construction operations.

As a fourth-generation, nationally recognized leader in concrete construction, Donley’s offers

Qualifications

• 3+ years administrative experience, preferably supporting legal, risk, or insurance functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Maintain contract/policy/license/registration logs/databases and track key dates.
• Coordinate with outside counsel, subcontractors, and vendors for claim processing and management.
• Support litigation.
• Assist in preparing, reviewing, and tracking construction contracts, subcontracts, and vendor agreements and claims files.
• Manage lien filings and related issues.
• Review and maintain information relating to required licensing/registrations.

Skills

Administrative experience

Discretion

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Due to continued growth, Donley\'s Cleveland office is seeking a full-timeAdministrative Assistantto join our team and provide high-level administrative and organizational support to the General Counsel and Risk Manager. This role requires strong attention to detail, discretion with confidential/legal matters, and the ability to manage multiple priorities across legal, insurance, and risk management functions related to construction operations.

Consider becoming a part of one of the nation\'s most driven and respected structural concrete construction firms!

We are a fourth-generation, nationally recognized leader in concrete construction, and restoration services with annual revenues over $200 million. We engage genuine people to provide concrete construction services that deliver and sustain our clients’ vision. The organization’s core values of people, safety, solutions, and performance have remained the same since our founding in 1941. In 2023, Donley\'s transitioned to an Employee-Owned structure, making employees the owners of the business. Please apply today to join our growing team! Why join us?

• Work-Life Balance
• PTO
• Bonus Structure
• Medical Insurance
• FSA or HSA
• 401k with Company Match
• Employee Owned - ESOP
• Service Awards
• Employee Referral Bonus
• Short & Long-Term Disability
• Life Insurance
• Wellness Program
• Fitness Center
• Free On-site Parking

Legal & Contract Support

• Maintain contract/policy/license/registration logs/databases and track key dates (deadlines, renewals, expirations)
• Coordinate with outside counsel, subcontractors, and vendors for claim processing and management
• Support litigation
• Assist in preparing, reviewing, and tracking construction contracts, subcontracts, and vendor agreementsand claims files
• Manage lien filings and related issues.
• Review and maintain information relating to required licensing/registrations

Risk Management & Insurance Support

• Assist in preparing and submitting bond applications (bid, performance, and payment bonds) to sureties
• Coordinate with surety agents/underwriters on documentation requests and renewal timelines
• Assist in tracking certificates of insurance (COIs) for subcontractors and vendors
• Assist in enrollment and tracking of subcontractors participating in Owner/Contractor-Controlled Insurance Programs (OCIP/CCIP)
• Maintain claims logs (general liability, workers\' comp, auto, property) and follow up with adjusters/brokers
• Support renewal process for corporate insurance policies
• Help prepare incident/accident reports and maintain safety/risk documentation
• Assist in managing subcontractor and vendor prequalification submissions
• Coordinate scheduling of pre-employment, random, post-accident, and reasonable-suspicion drug/alcohol testing
• Track auto insurance coverage, driver qualification files, and MVR (motor vehicle record) checks for Company Fleet Program

General Office & Compliance

• Handle special projects as assigned

Required Qualifications:

• High school diploma required; Associate\'s or Bachelor\'s degree preferred.
• 3+ years administrative experience, preferably supporting legal, risk, or insurance functions
• Experience in construction industry or with construction contracts a strong plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with contract management software, document management systems, or claims tracking tools

Preferred Skills:

• Understanding of basic legal terminology and construction industry practices (AIA documents, lien waivers, etc.)

Core Competencies

• Discretion and confidentiality
• Strong organizational skills and attention to detail
• Ability to prioritize and manage deadlines in a fast-paced environment
• Proactive problem-solving

Work Conditions

• Primarily office-based; may require occasional site visits
• Periodic attendance at company events and meetings required
• Standard business hours, with occasional flexibility for urgent legal/risk matters

We are an Equal Opportunity and E-Verify Employer

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]

Equal Opportunity Employer, including disabled and veterans.

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