Legal Records & Special Projects Support

Hereford Insurance Company; New York (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Hereford Insurance Company in New York is seeking a litigation support professional to assist attorneys in trial preparation and arbitration planning. The role involves coordinating witnesses, ensuring expert witness readiness, and handling calendar management and file preparation for upcoming trials.

Responsibilities include drafting and organizing arbitration submissions, tracking motion dates in Kings County, and maintaining procedural consistency across trials and trial de novos.

Responsibilities

• Communicate with Claims regarding final trial plans
• Coordinate scheduling of all witnesses for trial by communicating with vendors/In House Witnesses
• Assure Expert Witness prepared in a timely manner
• Enter witness names on shared outlook calendar
• Reminder to witnesses two days before trial
• Prepare the physical files for trial
• Assure all final trials have a plan in place
• Follow same procedures with Trial De Novos as with Trials
• Have arbitration packets for attorneys appearances ready at least one to two days prior to appearance
• Prepare Mandatory Arbitration Submissions for submission to court in a timely fashion
• Track upcoming final motion dates in Kings and assure attorney has prepared xmsj or opp if its P\'s MSJ to avoid defaults as the volume is high

Job description

Support attorneys in Trial Preparation, and arbitration preparation.

Essential Duties & Responsibilities

LITIGATION

• Communicate with Claims regarding final trial plans
• Coordinate scheduling of all witnesses for trial (Peer Doctors/Coders/In House witnesses) by communicating with vendors/In House Witnesses
• Assure Expert Witness prepared in a timely manner
• Enter witness names on shared outlook calendar
• Reminder to witnesses two days before trial
• Prepare the physical files for trial
• Assure all final trials have a plan in place
• Follow same procedures with Trial De Novos as with Trials

ARBITRATIONS: (AAA)

• Have arbitration packets for attorneys appearances ready at least one to two days prior to appearance. (Nicole to add DC to emails with spreadsheets to attorneys for arbs following week)

ARBITRATIONS (Mandatory Submissions/ Trial De Novos)

• Prepare Mandatory Arbitration Submissions for submission to court in a timely fashion

MOTIONS

• Track upcoming final motion dates in Kings and assure attorney has prepared xmsj or opp if its P's MSJ to avoid defaults as the volume is high.