Legal Records & E-Billing Coordinator | Admin & Data Ops

Expeditors; Bellevue (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Health plan

Life insurance

401(k)

Stock purchase plan

Training program

Job summary

Expeditors International of Washington, Inc. is seeking a full-time Administrative Records and E-billing Coordinator to support the Corporate Legal Department in Bellevue, WA.

The role includes e-billing management, records coordination, and general office tasks to keep the team organized and efficient. The ideal candidate has 2+ years of progressive office experience, strong Microsoft Office skills, and excellent communication with an ability to prioritize in a fast-paced environment.

Qualifications

• 2+ years of progressive office experience.
• Proficient with Microsoft Office suite.
• Effective verbal and written communication skills.
• Exceptional organizational skills.
• Attention to detail and tidiness.
• Excellent customer service and interpersonal skills.
• Winning attitude, team player and collaborator.
• Flexible in responding to shifting workload requirements.

Responsibilities

• E-billing management: email invoices to international branches and follow up on payments; assist with reconciliations between vendors, legal, and accounting.
• Manage department files and records; coordinate records maintenance, storage, preservation and disposition of various records.
• Provide general office and administrative support to the team.
• Bindering, indexing, copying, scanning and printing projects; perform post-scanning quality assurance.
• Manage department file digitization.
• Data entry and systems migration support.
• Supplies management.
• Facilities management and common area oversight.
• Technical computer and equipment liaison and troubleshooting.

Skills

Administrative support

Effective communication

Organizational skills

Attention to detail

Customer service

Team player

Flexibility

Multitasking

Tools

Microsoft Office

Job description

Expeditors International of Washington, Inc. is seeking a full-time Administrative Records and E-billing Coordinator to support the Corporate Legal Department in Bellevue, WA.

The role includes e-billing management, records coordination, and general office tasks to keep the team organized and efficient. The ideal candidate has 2+ years of progressive office experience, strong Microsoft Office skills, and excellent communication with an ability to prioritize in a fast-paced environment.